P03 PAR Excellence over SAT Sole Source Justification Final Redacted.pdf

This is a Request for Sole Source Justification filed under Simplified Procedures (FAW 12.102(b)) by the Department of Veterans Affairs for a firm-fixed-price contract.

The procurement involves PAR Excellence Systems, Inc. as the sole source provider of weight-based inventory management system (WBIMS) equipment and services to Tennessee Valley Healthcare System (TVHS) in Nashville, Tennessee and Lexington VA Medical Center (VAMC) in Lexington, Kentucky. The WBIMS is required to support projected openings of additional community-based outpatient clinics (CBOCs) and internal infrastructure completion. For TVHS, the requirement includes 1,537 PAR Individual Scales, 26 PAR Individual Scales (15k), 286 Small & Medium Platform Scales, 286 Large Platform Scales, 16 Controller/Replenish/Ethernet units, various storage products, and 2,085 hours of onsite implementation services. For Lexington, the requirement includes 4 software license fees, 300 PAR Individual Scales, 1,799 Small & Medium Platform Scales, 1,650 Large Platform Scale units, 25 Controller/Replenish/Ethernet units, hardware accessories, third-party storage products, one installation service for louver panels, and 1,329 hours of onsite implementation services. The justification cites that PAR Excellence Systems, Inc. is the exclusive manufacturer and maintainer of the proprietary WBIMS, which includes the required Generic Inventory Package (GIP) interface for remote data loading and real-time accounting of medical supply quantities. A Sources Sought Notice (SSN 36C24926Q0166) was posted from March 24, 2026 to April 8, 2026 with no competing responses. The Buy American Act applies; items are manufactured in Cincinnati, Ohio. Fair and reasonable pricing will be determined through market research prior to contract award. The justification received approvals from the Contracting Officer, one level above the Contracting Officer, Division Chief, Director of Contracting, and VHA Advocate for Competition, with approval authority for $900K to $90 million for other than full and open competition.