P03 OFOC JA OVER SAT STERIS signed.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 09 Page 1 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 596 21 1 077 0028

Contracting Activity: Department of Veterans Affairs, VISN 09, Lexington VA Health Care System

(596), NCO 9, 596 21 1 077 0028.

Nature and/or Description of the Action Being Processed: Full service contract (base + 4 option years) on Steris sterilizing equipment in SPS and OR. Esti ted contract cost $512,889.55.

Description of Supplies/Services Required to Meet the Agency’s Needs: The Lexington VA Health Care System is in need of a full service contract, including corrective and preventative maintenance, on Steris sterilizing equipment. Equipment includes multiple steam sterilizers, hydrogen perioxide sterilizers, washer/decontamination units, ultrasonic cleaners, cart washer, and steam generator.

Statutory Authority Permitting Other than Full and Open Competition:

(1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302 1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302 3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302 4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302 5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302 6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302 7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Steris is the original equipment manufacturer (OEM) of the equipment and sole factory authorized supplier of parts and service for Steris, and associated brand name, equipment. No other vendor can provide remote monitoring services or Steris proprietary software running on the equipment.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Only Steris representatives are permitted to make repairs or to replace parts on this equipment.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the government is considered fair and reasonable due to comparison with similar services and historical pricing. The Contracting Officers Technical Representative (COR) estimated pricing when constructing the 5-year IGCE from historical pricing.

OFOC SOP Revision 09 Page 2 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

SDVOSB's listed, however, none could service these specific equipment items.

Steris provided a proprietary letter stating that their field service technicians were the only representatives that are certified to perform maintenance on the equipment, which is under warranty as verified by the COR.

Steris provided a quote.

A purchase of all new equipment would be cumbersome and time-consuming and may produce another manufacturer that allows non-OEM techs to work on their equipment but the equipment at the Medical Center is under warranty and must be serviced by OEM technicians at this time.

Christina B. Smith 234510

Digitally signed by Christina B.

Smith 234510 Date: 2020.06.16 12:01:15 -05'00'

OFOC SOP Revision 09 Page 3 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Date