P03 - NCO21-FY22-350 JOFOC 36C261-22-AP-3343 Surveillance System Cameras - HCA Approved.pdf

Effective Date: 02/01/2022 Page 1 of 5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C261‐22‐AP‐3433

1. Contracting Activity: Department of Veterans Affairs, Veterans Integrated Service Network 21, Network Contracting Office 21, in support of the VA Southern Nevada Healthcare System

(VASNHCS). PR#: 593‐22‐2‐736‐0024

2. Nature and/or Description of the Action Being Processed: The action being review and approved is for a brand name only procurement. This procurement is for the installation of an internal security system at the VASNHCS main hospital and outlying Community Based Outreach Clinics (CBOCs) in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR

13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303‐2.

This action will result in a new firm fixed price contract that aims to do the following: Vendor shall provide a turn‐key solution to remove and replace old Physical Access Control System (PACS) and install new Milestone camera system at Laughlin CBOC, replace current PACS system at Pahrump CBOC, install motion/intrusion alarms through‐out all VASNHS Federal facilities, and replace Facility Commander WUI/RP8 boards to be compatible with LENEL OnGuard v8.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The VASNHCS requires the following brand name items:

‐ Brand name Bosch Motion/Intrusion Detection System (Qty 88).

‐ Brand name Milestone CCTV System (QTY 1).

‐ Brand name AXIS P3375‐V cameras (Qty 45).

‐ Brand name Lenel Wiegand Interface Unit Access Control Circuit Boards (QTY 900).

Include Bosch, Milestone, AXIS and Lenel Wiegand are the only manufacturers capable of providing the supplies described in Section 3 above without the Veteran’s Health Administration experiencing unacceptable delays in procurement and additional costs.

The period of performance for this requirement is currently September 26, – December 31, 2023.

The total estimated value of this action is: $1,703,212.00

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106‐1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency

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( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services

( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The VASNHCS requires the above brand name surveillance equipment to ensure system integration between the main hospital and outlying CBOCs. These specific brand names items are currently installed and utilized at the main hospital, for full system integration, the same brands must be installed at the outlying clinics. Like surveillance equipment is currently being installed at the main hospitals exterior under under contract 36C26122P0616 awarded February 12, 2022. This brand name continuity allows VA Police to have full access to the surveillance systems of the outlying clinics from their central main hospital location.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Market research was conducted via VA Veterans Information Pages, GSA Advantage, NASA SEWP, and the System for Award Management. A search of VA VIP was conducted utilizing NAICS 334290 (Security Systems Services (Except Locksmiths) with keyword “Lenel” which identified one (1) SDVOSB vendor, SDVOSB HurtVet Subcontracting LLC. An RFI was issued to SDVOSB HurtVet Subcontracting LLC to identify if they were a viable source. HurtVet Subcontracting, LLC provided adequate information in response which determined that they possessed the capability and availability to meet the Government’s need. On August 10, 2022, the Contracting Officer posted a Sources Sought to NASA SEWP’s Group A which garnered zero responses from the thirty‐five contract holders. On August 17, 2022 the Contracting Officer determined that this requirement should be procured as a service. The primary driver in that determination is that more than $1 Million of the IGCE are service/labor related costs. These costs far exceed the equipment portion of the requirement. Therefore, it was determined that Service NAICS 561621 (Security Systems Services (Except Locksmiths) was more appropriate which resulted in an additional VA VIP search under NAICS 561621 (Security Systems Services (Except Locksmiths” with keyword “Lenel” which identified three (3) SDVOSB vendors identified. SDVOSB HurtVet Subcontracting, LLC was also identified utilizing this NAICS.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

It has been determined that both labor and equipment costs for this requirement will be able to be determined fair and reasonable. Significant available online pricing exists for the suppy portion of the requirement, and labor and other services will be compared to historical contract 36C26122P0616, which is an ongoing project awarded to install new external surveillance equipment at the VASNHCS.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

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A search of VA VIP was conducted utilizing NAICS 334290 (Security Systems Services (Except Locksmiths) with keyword “Lenel” which aided in the identification of one SDVOSB vendor SDVOSB HurtVet Subcontracting LLC. An RFI was subsequently issued to SDVOSB HurtVet Subcontracting LLC to identify if they were a viable source. HurtVet Subcontracting, LLC provided adequate information in response which determined that they possessed the capability and availability to meet the Government’s need.

On August 10, 2022, the Contracting Officer posted a Sources Sought to NASA SEWP’s Group “A” which resulted in zero responses from the thirty‐five contract holders.

On August 17, 2022, the Contracting Officer determined that this requirement should be procured as a service. The primary driver in that determination is that more than $1 Million of the IGCE are service/labor related costs. These costs far exceed the equipment portion of the requirement.

Subsequently, it was determined Service NAICS 561621 (Security Systems Services (Except Locksmiths) was more appropriate, and therefore, an additional VA VIP search utilizing NAICS 561621 (Security Systems Services (Except Locksmiths” with keyword “Lenel” was completed which identified three (3) SDVOSB vendors. SDVOSB HurtVet Subcontracting, LLC was also identified using this NAICS.

SAM Searches were conducted for OEMs of brand name items being requested in this requirement (Axis, Lenel, Bosch, Milestone) which determined that all were large businesses. Additionally, SAM Verifications were conducted on the two SDVOSBs identified as potentially capable of meeting the Government’s need; DK & R Corp, and HurtVet Subcontracting, LLC.

A search of GSA determined that required supplies are not available through one GSA Schedule holder. Specific results outlined below:

‐ AXIS P3375‐V Security Camera – available from 13 Vendors.

‐ Lenel OnGuard V8 – V8 version not available via GSA.

‐ Bosch Motion Detection Sensors – not available via GSA.

‐ Milestone Camera System – not available

Reviewed historical contract action 36C26122P0616 awarded to SDVOSB DK & R Corp for external camera installation at the VA Southern Nevada Healthcare System. This is the sister requirement to the current action and is currently ongoing.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

1. HurtVet Subcontracting, LLC – SDVOSB Location: Park City, Utah Phone: (435) 731‐9525 Email: mason@hurtvet.com

2. DK & R Corp ‐ SDVOSB Location: Henderson, NV

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Phone: (702) – 592‐7560 Email: ed@dkrvet1.com

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This action is being competed as a 100% SDVOSB Set‐Aside for brand name only Axis, Milestone, Lenel and Bosch surveillance equipment. Brand name equipment is required for this action to ensure seamless compatibility with existing equipment across all VASNHCS facilities. These brand name items are currently installed in the main hospital and additional outlying CBOCs. The undersigned CO will on future procurements continue to assess the true need for brand name items to ensure competitition is promoted to the maximum practicable extent.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Sonya Draper Date VA Police Administrative Officer

VASNHCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Maxwell W. Derck Date Branch Chief, NCO 21 Supply II VA SNHCS – Las Vegas

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b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Brooke C. Robison Date Director of Contracting RPO West, NCO 21

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Curtis M. Jordan Date Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)