P03 - NCO 7 and PSI Support - Redact_Redacted.pdf

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9 ACQ Plan: 36(24724-25-AP-4892

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C247-25-AP-4892

1. Contracting Activity: The Department of Veterans Affairs Network Contracting Office (NCO) 7, and the Procurement Systems and Informatics Office (PSI).

Funding: Funding Memo, SBAR Approved

2. Nature and/or Description of the Action Being Approved: This is a new firm-fixed-price requirement. The contractor shall provide program analyst, program management, and acquisition support services throughout the duration of this contract. All services provided are for NCO 7 and PSI. The contractor shall deliver non-personal, non-inherently governmental advisory services to support the VA's Contracting Officers (COs), Contract Specialists (CS), and Contracting Officer Representatives (CORs). Under no circumstances will any contractor perform program analyst or consultant functions that are inherently governmental, as outlined in Federal Acquisition Regulation (FAR) part 7.503(c)(12). All contractor services shall comply with applicable public laws, statutes, VA policies, and procedures.

3. Description of Supplies/Services Required to Meet the Agency's Needs: The contractor shall provide program analyst, program management, and acquisition support services throughout the duration of this requirement. The contractor shall deliver non-personal, non-inherently governmental advisory services to support the VA's Contracting Officers (COs), Contract Specialists (CS), and Contracting Officer Representatives (CORs). Under no circumstances will any contractor perform inherently governmental functions, as outlined in Federal Acquisition Regulation (FAR) part 7.503(c)(12). All contractor services shall comply with applicable public laws, statutes, VA policies, and procedures. The period of performance is one year, with an estimated start date of September 23, 2025 and an end date of Se tember 22, 2026, with the o tion to extend services under FAR 52.217-8.

Period Base Year

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code§ 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in V AAR 819.7008 (DEVIA TJON) or V AAR 819.7009 (DEVIATION}- up to $5,000,000. Check the specific V AAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

5. Demonstration that the Contractor's Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority}:

Veterans Management Services, Inc. (VMSI) has historically and currently provided similar services across the Department of Veterans Affair tentl erformed those services at a level higher than expected, earning an overall f' on their last eight contract

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Revision: 04 Effective Date: 11/15/2024

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ACQ Plan : 36(247-25-AP-4892

VSMI, although not currently providing services for NCO 7, has successfully performed two contracts for the same services over the course of a year and a half at an exceptional performance level. Not utilizing a contractor like VSMI could negatively impact patient care, as their proven track record demonstrates a capability to deliver high-quality services that are essential for maintaining optimal patient outcomes. Consistent and reliable support from experienced contractors can greatly enhance the quality of care provided to patients.

Additionally, with the expected increase in workload for fiscal year 2026, we need contractor support from a provider like VMSI to effectively manage the work and maintain high-quality services.

Moreover, V AAR 819.7008 authority authorizes sole source awards to SDVOSB/VOSB based on 38 U.S.C. 8127(c), provided that the SDVOSB/VOSB concern has been deemed a responsible source regarding performance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

Synopsizing of this requirement is exempt under FAR 5.202(a)(4)- The proposed contract action is expressly authorized or required by a statute to be made through another Government agency, including acquisitions from the Small Business Administration (SBA) using the authority of section 8(a) of the Small Business Act (but see 5.205(£)), or from a specific source such as a workshop for the blind under the rules of the Committee for Purchase from People Who Are Blind or Severely Disabled;

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will review and compare the expected award pricing with previous awards for similar services, such as those under : and Additionally, VMSI has honored its pricing under the earlier award : ■■■I If any pricing is determined to be too high, the CO will try to negotiate a more reasonable price while ensuring that a lower price does not sacrifice quality.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Due to the sole-source nature of this requirement, market research was limited to verifying that there were no mandatory sources capable of providing these services or existing VA contracting vehicles that an order could be placed against. VMSI met the eligibility criteria outlined in V AAR 819.7003 (DEVIATION), is certified in VetCert, and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None, sole source authority under 819.7008.

10. Listin of Sources that Ex ressed in Writin an Interest in the Ac uisition:

Contractor SAM ID

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Revision: 04

ACQ Plan : 36(247-25-AP-4892

I Veterans Management Services, Inc. I YM2UURS758K9

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The procuring agency will consider establishing a competitive long-term requirement if market research shows there are at least two SDVOSBs capable of providing services at the same performance level as VMSI.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Apprm

a. Contracting Officer or Designee's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Revision: 04