P03 LSJ Vocera Sources JustificationV5.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C249-21-AP-4221

Contracting Activity: Department of Veterans Affairs (VA), VISN 09, Tennessee Valley Healthcare System (TVHS), Nashville Campus 1310 24th Ave South Nashville, TN 37212 and Murfreesboro Campus Alvin C. York Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129, 626-22-2-2198-0001.

Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This procurement is for a new firm fixed price contract to provide Vocera Support Services.

Order against: FSS Contract Number: GS-35F-0858

Name of Proposed Contractor: Government Marketing and Procurement LLC Street Address: 13350 Ranch Rd 12 City, State, Zip: Wimberly, TX 78679 Phone: 703-349-2990

(3) Description of Supplies or Services: The facility requires Vocera Premier Plus Support Services. Vocera is the original equipment manufacturer (OEM) of the Vocera Communication systems and devices in use. The service includes an onsite Vocera representative who provides systematic delivery of best practices in the use, maintenance, and on-going support of the Vocera communication system. This includes all licensing, maintenance, integration, and design support of all Vocera systems within the facilities. The service is only authorized to be performed by a Vocera employee through Government Marketing and Procurement LLC.

Period of Performance (POP) will be:

Base Year: POP 3/1/2022 - 2/28/2023 $244,782.02 Option Year One: POP 3/1/2023 - 2/28/2024 $375,008.21 Option Year Two: POP 3/1/2024 - 2/28/2025 $380,831.52 Option Year Three: POP 3/1/2025 - 2/28/2026 $386,829.49 Option Year Four: POP 3/1/2026 - 2/28/2027 $393,007.46

Total Contract Value: $1,780,458.70

VHAPM Part 808.405-6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

(4) Identify the Authority and Supporting Rationale

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. This is a brand name sole source specific to the Vocera platform. The onsite representative is an employee of the contractor with clearance privileges to the VA and is authorized to perform the upgrades and maintenance to Vocera servers. To perform the upgrades and have Vocera server upgrades and access, the onsite rep must be an employee of Vocera (OEM). This service is offered through the GSA Contract to Government Marketing and Procurement LLC. The vendor has provided a proprietary letter detailing the proprietary nature of this procurement.

Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: To meet the regulatory requirements as required by FAR Part 8.404(d) the Contracting Officer has determined that this sole source, firm fixed price delivery is fair and reasonable based on both the validity of the comparison and the price reasonableness of previous award prices, market research, and the Independent Government Cost Estimate. Vocera prices are consistent for similar services on the previous contract. The quoted pricing was verified with the vendor.

Vendor states that base year costs are prorated amounts to align all items covered to the same period of performance on the subsequent years. The pricing for subsequent option years is priced at full year for the services.

Describe the Market Research Conducted The vendor, Government Marketing and Procurement is a Service Disabled Veteran - Owned Small Business that holds the GSA contract for Vocera and their products under GSA Contract number GS-35F-0858N. No other vendors are authorized to perform this contract under the OEM. A search was conducted on the Vendor Information Pages using NAICS code 541519 with keywords “Vocera Premium Support Services”. There were 707 vendors returned on the search however, only Government Marketing and Procurement is authorized by the OEM to perform this requirement. In addition, a Notice of Intent to Sole Source was posted to Beta Sam from October 5, 2021 to November 5, 2021. No vendors responded objecting to the Intent to Sole Source.

Any Other Facts Supporting the Justification: The Vocera system allows hands-free communication with devices being located underneath personal protective equipment. With the pandemic, this functionality allows greater communication with less chance of cross contamination carried on the device. The continued use of these hands-free devices is necessary for risk management and safety of VA Healthcare employees and patients. The devices are fully compatible with existing systems and are maintained by Vocera personnel to ensure devices are fully operational and all software and licenses are up to date. Due to the equipment being proprietary, all additional pieces and services must be purchased using the GSA contract and serviced only by onsite Vocera personnel through Government

VHAPM Part 808.405-6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

Marketing and Procurement LLC. No other company is authorized by the OEM to perform the requirement. Other brands would not integrate with the current system and using outside personnel would void warranties for services on Vocera’s systems and equipment. The use of other sources would also cause high risk of failures, impact patient care and limit the providers accessibility to hands free communications. Other brand name products, parts, and software necessary for maintenance of the systems are not compatible and will cause system/communications failures. The current contract for support services expires on February 28, 2021 and this contract is intended to provide continuity of service without interruption.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: Due to the proprietary nature of the service, no additional actions can be taken to overcome barriers in competition.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Wm. Patrick Williams AUS/Logistics/TVHS

William P.

Williams 237740

Digitally signed by William P.

Williams 237740 Date: 2021.12.17 10:28:59 -06'00'

VHAPM Part 808.405-6 Limiting Sources Page 4 of 4 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Crystal Baird NCO 09/Services East/Contracting Officer

b. One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Thomas Allman NCO 09/Services East/Branch Chief

Kenneth N. Hooks, Jr.

NCO 09/Division Chief

Tara L. Petersen NCO 09/Director of Contracting

HIGHER LEVEL APPROVAL:

c. VHA RPO HCA Review and Approval (over $750,000 to $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Terry L. Spiztmiller Regional Procurement Office Central (VHA) Executive Director

CRYSTAL BAIRD

Digitally signed by CRYSTAL

BAIRD

Date: 2021.12.17 10:05:43 -06'00'

Thomas N. Allman 709696

Digitally signed by Thomas N.

Allman 709696 Date: 2021.12.17 11:19:32 -06'00' for

ROBERT KELLNER

Digitally signed by ROBERT

KELLNER

Date: 2021.12.17 12:19:39 -06'00'