P03 LSJ SPS Mobile Unit Jesse Brown VAMC 25SEP24 Redacted.pdf

LIMITED SOURCES JUSTIFICATION

ORDER>SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C252-24-AP-4525

(1) Contracting Activity:

Department of Veterans Affairs, Network Contracting Office Great Lakes Acquisition Center, located at 115 South 84th Street, Suite 101, Milwaukee, WI 53214-1476, in support ofVISN 12 VA Health Care System, Jesse Brown VA Medical Center (IBVA), Sterile Processing Services (SPS) located at 820 South Darnen Avenue, Chicago, IL. 60612. 2237: 537-25-1-6923-0003

(2) Description of Action:

This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C.

152(3) and 40 U.S.C. 501). The action will be awarded as a sole source delivery order to the incumbent contractor Steris Corporation. The action is for the continued lease of a Mobile Sterile Processing Services Unit (MSPSU) during the renovation the IBV A SPS.

Order against: IZ] FSS Contract Number: GS-30F-022GA

Name of Proposed Contractor:

Street Address:

City, State, Zip:

STERIS CORPORATION

5960 HEISLEY ROAD

MENTOR, OH 44060-1834

(3) Description of Supplies or Services:

The estimated value of the proposed action is $___________

This procurement for the continued lease of the existing Mobile Sterile Processing Services Unit (MSPSU), with a Period of Performance set to begin on 10/01/2024 when the current contract expires, will allow the facility to continue performing critical decontamination, manual cleaning, and sterilization procedures during the renovation project. Anticipated contract duration is a base 12-month leasing period and two 6-month option leasing periods.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor's unique qualifications to provide the required supply or service).

FAR 8.405-6(a)(l)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with

VHAPG Part 808.405-6 Limiting Sources Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C252-24-AP-4525

Page 1 of4 the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures;

The JBV A SPS was scheduled to be closed for an SPS renovation project in FY23. Because of this, a mobile SPS unit was leased at that time in order to ensure all hospital SPS requirements were still met during the renovation. The original FSS order for the lease of this mobile unit was awarded on

06/10/2022 and award was made using FAR 8 competitive procedures. FSS contract GS-30F-022GA, order number 36C25222F0208, was awarded to Steris Corporation in the amount of$__________. Due to several delays with outside construction projects, site preparation and commissioning of the MSPSU, the SPS renovation project was put behind schedule. Because of this, a subsequent (and current) order, 36C25224F0090, was awarded on 01/24/2024 in the amount of $_________ to continue the lease of the required mobile unit. The current period of performance ends 09/30/2024. The SPS renovation project was then put further behind schedule because of the emergency replacement of a Heating and Air

Conditioning (HV AC) System at the JBV A. The SPS renovation project is now scheduled to begin the first quarter of fiscal year 2025. With the adjusted SPS renovation project time line, the estimated move in-date for the renovated SPS space is March 2026.

The Contracting Officer determined in the interest of economy and efficiency, a logical follow-on makes the most business sense and provides the best value to the government.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

By awarding a sole source delivery order to the incumbent contractor, Steris Corporation, the JBV A avoids unnecessary expenses and construction delays that would be incurred commissioning and decommissioning a replacement MSPSU.

Costs to be incurred to replace existing MSPSU:

• Decommissioning: $________ (minimum 14 days)

• Commissioning: $_________(minimum 30 days)

• Startup Consumables: $________

• Custom covered deck build out for the replacement MSPSU requirement would need to be competed as a construction project: $_________(estimated minimum)

• Administrative costs incurred and time needed to compete a replacement MSPSU procurement.

• Water treatment compatibility changes necessary to meet replacement MSPSU prerequisites.

• Training needed on equipment in replacement alternative MSPSU along with updated to SOPs.

The aforementioned total estimated costs associated with an alternative MSPSU are not expected to be recovered through savings in competition, and having to re-compete the action would create unacceptable delays to the government's renovation project of the SPS wing directly and negatively impacting patient care at the V AMC.

VHAPG Part 808.405-6 Limiting Sources Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C252-24-AP-4525

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