P03 LSJ - 578-21-3-1802-0132 Final.pdf

VHAPM Part 808.405-6 Limiting Sources Page 1 of 3 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C25221AP3182

(1) Contracting Activity: Department of Veterans Affairs, VISN 12, Hines VA Medical Center, Network Contracting Office (NCO) 12, Great Lakes Acquisition Center (GLAC) 2237 – 578-21-3-1802-0132

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). One-time contract awarded against an existing SEWP contact.

Order against: SEWP Contract Number: NNG15SD00B

Name of Proposed Contractor: Blue Tech Inc.

Street Address: 4025 Hancock Street, Suite 100

City, State, Zip: San Diego, CA 92110

Phone: 800-456-1410

(3) Description of Supplies or Services:

The estimated value of the proposed action is $ 359,594.60.

The VA Hines Hospital-Cardiology-Echo Lab’s has been using Siemen’s Syngo Dynamics software and servers for the past 10 years. The Syngo server is essential to the performance, reporting and storage of echocardiographic studies. The images reside on the Syngo server permanently.

This system is required in the next 30 days.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

VHAPM Part 808.405-6 Limiting Sources Page 2 of 3

Revision 03 Eff Date: 03/18/2021 original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. The Hines VA is currently using the Syngo Server for reporting and storage of echocardiographic studies. This server needs to upgraded to be able to continue to use and review current patient records.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR

8.404(d) to aid the contracting officer in making this best value determination: There are 10 years of patient records currently being stored on the Syngo Dynamics servers. An upgrade to the current system is in the best value for the government. Currently there is no other software or equipment which is known to be able to retrieve past patient data or that can be used on the

Siemens equipment. This is required for patient care (for comparison with previous echo findings) and for archiving of patient care data. The entire process of echocardiography imaging and reporting is carried out digitally. We could not provide echocardiography services without a well-functioning Syngo system. Due to the age of the current Syngo Dynamics

Software and servers need an upgrade. This is VITAL for the continued function and storage of the echo imaging. Siemen’s has confirmed an authorized distributor, Blue Tech Inc, can provide through their SEWP contract.

(6) Describe the Market Research Conducted: A search of VETBIZ did show the potential of 5 SDVOSB’s. The CO reached out to Siemens as the sole proprietor of this equipment and was told only Blue Tech Inc was an authorized distributor to provide this to the VA. No other sources sought noticed was published given this information

(7) Any Other Facts Supporting the Justification: None.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: None.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my

VHAPM Part 808.405-6 Limiting Sources Page 3 of 3

Revision 03 Eff Date: 03/18/2021 knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER DATE

Teresa Beers-Wesolowski, Contracting Officer NCO 12/GLAC_______

NAME AND TITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

David Picchi NCO 12, Branch Chief - Supplies https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx