P03 Limiting Sources Justificationmdc.pdf

Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-2344

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID:36C263-25-AP-5984-0087

1. Contracting Activity: Department of Veterans Affairs, VISN 23: VA Midwest Health Care Network

2805 Dodd Road, Suite 250 Eagan, MN 55121, in support of Minneapolis VA Health Care System at One Veterans Dr, Minneapolis MN 55417-2309

2237: 618-25-3-6023-0040

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

Order against: FSS Contract Number: 36F79725D0083.

Name of Proposed Contractor: Maness Veteran Medical

Street Address: 953 N Pickens Bridge Rd

City, State, Zip: Piney Flats TN 37686-4115

Phone: 727-452-5452

(3) Description of Supplies or Services:

This requirement is for the procurement of Umano Beds preventive maintenance and repair services for the Minneapolis VA Health Care System.

The estimated value of the proposed action is $295,493.60.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

https://www.acquisition.gov/far/part-8#FAR_8_405_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

VHAPG Part 808.405-6 Limiting Sources Page 2 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-2344

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: UMANO beds have proprietary rights over their “Umano Ook Snow beds” and ” Umano Pilot drive Beds”. Unauthorized repairs will void any warranty on these beds.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

Maness Veteran Medical is the sole authorized provider of parts and services for Umano line of patient beds. Only the highly trained and specialized technicians from Umano are able to maintain the patient beds from Umano. These hospital beds are finely tuned and complex with integrated electronics and need to be calibrated so patients can be weighed daily without removing them from their beds, this requires specialized testing equipment and computer software to properly diagnose, test and repair. Additionally, Umanos’ proprietary repair parts are required to be used in order to ensure the proper functioning of the beds and to avoid having to prematurely replace them.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted:

A search of ADDS-UP and GSA Advantage revealed a new FSS contract from Maness Veteran Medical to provide repair services for Umano beds. Telephone conversations were made with officers at Umano headquarters. This revealed that the previous vendor who provided previous services, Interior Fusion LLC that their contract with Umano expired and was replaced by Maness Veteran Medical. Umano provided a sole-source letter stating the fact that Maness Veteran Medical is the only authorized and trained service provider for their beds, see P02 Sole Source Letter. Additional market research was deemed unnecessary.

(7) Any Other Facts Supporting the Justification:

N/A

VHAPG Part 808.405-6 Limiting Sources Page 3 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-2344

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

Future purchases of non-proprietary hospital beds could be made with companies which do not limit service and repairs to their own providers.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

SIGNATURE

Carl Berning Engineering Technician Engineering

NAME TITLE SERVICE LINE/SECTION

Minneapolis VA

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER SIGNATURE

Jeffrey Brown, Contracting Officer NCO 23

NAME AND TITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx

VHAPG Part 808.405-6 Limiting Sources Page 4 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-2344

Michael Casper NCO 23 Branch Chief