P03_Limiting_Sources_Justification_MPT-SAT - Redacted_Redacted.pdf

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID:36C261-21-AP-0797

1. Contracting Activity: Department of Veterans Affairs, Veterans Integrated Service Network

(VISN) 21, NCO21, VA Sierra Nevada Health Care System (VASNHCS), 975 Kirman Avenue, Reno, NV 89502, Purchase Request Number 654-21-4-123-0017

2. Description of Action: NCO 21 anticipates the award of a firm fixed price delivery order to to provide nutrition management software at the VASNHCS. The proposed action is for a sole source delivery order issued under the General Service Administration (GSA) Federal Supply Schedule (FSS).

The delivery order will be one (1) base year with four (4) one (1) year option periods.

Order against: FSS Contract Number: GS-35F-0037M

Name of Proposed Contractor: Computrition, Inc.

Street Address: 8521 Fallbrook Ave STE 100 City, State, Zip: Canoga Park, CA 91304 Phone: 202-676-7263

3. Description of Supplies or Services:

The estimated value of the proposed action is

The contractor shall provide nutrition management software to VASNHCS. This software will provide the user with a graphical user interface (GUI) display in a windows-based environment, a relational database, a unidirectional exchange of information from the Veterans Information System Technology Architecture (VistA) files as well as the electronic health information system which shall already have been developed in the VA system. The interface will use Health Level (HL) 7 messaging to exchange patient admission, transfer and discharge and diet order information on a real-time basis. The system must be capable of deployment in a remote Regional Data Processing Center in a virtual server (e.g. VMWare) environment and must support a terminal services presentation to users (e.g. Citrix Metaframe or Terminal Services).

VHAPM Part 808.405-6 Limiting Sources Page 2 of 4

Revision 02 Eff Date: 02/21/2020

This system will allow VASNHCS to implement a patient select menu meal service, decrease food waste by twenty percent, avoid food allergy errors, provide greater individualization of supplemental feedings, decrease labor time spent on meal tray ticket review and decreased overall meal tray errors.

This is a sole source requirement to Computrition, Inc. Computrition has provided a letter that states that Computrition, Inc. offers a proprietary software package that includes foodservice operations management, nutritional care management/ automated diet office and Point of Sale functionality. This functionality is developed, tested, owned and maintained by Computrition, Inc. Computrition does not authorize any other entity to sell,support or train this software.

There are four (4) one (1) year options for annual software license, remote support, IPC advisory/support services internet and interfaces in accordance with FAR 52.217-9 Option to Extend Term of Contract and an option to extend services which increases the contract value by 50% of the value of the last option year in accordance with FAR 52.217-8 Option to Extend Services.

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

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Revision 02 Eff Date: 02/21/2020

5. Rationale/explanation to support cited authority: NFS is currently operating Computrition Software and requires a new contract with Computrition to maintain the same system.

Specific requirements for this system are noted below:

• Software and hardware must have a current and working interface with VISTA

• IT: require Regional 1 resources such as the access control list (ACL) and VISTA interface

• Supports IT initiatives for operating system standardization with the ability to migrate to Windows 7and future operating system updates/versions

• Transmits patient information securely through an HL7-compliant ADT/Orders interface and maintains data via electronic cardex technology

• Processes automatic patient allergies, menu substitutions and corrections based on likes and dislikes

• Produces tray tickets corresponding with patients' diet orders, allowing production staff to assemble trays appropriately

• Automates the labeling and tracking components of the tube feeding process

• Uses handheld devices (example tablet) to implement a ‘Spoken Menu’. Use handheld devices to input data that in real time synchronizes with the food management system for the production of tray tickets to support point of service ordering and meal production reports

• Provides easy access to printed reports available on network printers

• System can store a history of post meal counts to assist in forecasting production

• Software contains a system to prevent food allergy and food preference errors on patient tray tickets

• Provides real-time, immediate tray delivery information, tracking and reports.

• Off-line/batch processing capability when network connectivity becomes unavailable

• Eliminates redundant data entry through the use of a single database

• Capable of analyzing up to date nutrient information at the food item, recipe, and menu level; share the information with patients and customers for their nutrition education

• Capable of electronically transmitting orders with prime vendor i.e.: USFOODS or other

• Capable of confirm orders electronically and generating reports showing discrepancies between what was ordered and what will be received

• Automate perpetual or just-in time inventory

• Capable of managing large food production operations and advanced food production, that produce and distribute food to multiple locations with the central production capability

Market research was by utilizing VA Central Office (VACO) NFS SharePoint site to determine the number and types of software being utilized by individual sites. Concluded that Computrition is being used by over 135 individual VA sites nationwide. Additionally, no other computer systems/software were identified as being utilized by the VA which were able to accomplish the comprehensive level of food management identified above in the supply and services section. Lastly, no other off the shelf software systems was identified as being capable of interfacing with VISTA.

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Revision 02 Eff Date: 02/21/2020

Contacted the only vendor identified (CBORD) utilizing an internet seach that appeared to meet the requirements. It was determined that CBORD could possibly meet the operational/system requirements however the company does not currently have a working interface program with VISTA.

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.