P03 Justification SDVOSB Sole Source FAR 6.302-5_VAAR_819.7008 Elevator Inspection Services.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition

Acquisition Plan Action ID: 36C256-26-AP-0399

1. Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office

16 in support of VISN 16, Department of Veterans Affairs, Gulf Coast Veterans Health Care System, Engineering Service, 400 Veterans Avenue, Biloxi, MS. 39531.

2. Nature and/or Description of the Action Being Approved: Elevator Inspection Services, see item 3. Period of performance for this acquisition is 10/07/2025 thru 09/30/2030. The total cost of this acquisition is $249,985.00.

Contract award is to be made via the execution of a firm, fixed price contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Elevator Inspection Services for Gulf Coast

Veterans Health Care System, Biloxi VA Medical Center, 400 Veterans Avenue, Biloxi, MS 39531 and Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, Fl 32507. Services entail semi-annual inspections of elevators and dumbwaiters and annual tests of governors and safety devices on elevator equipment in the facility.

Inspections and documentation are required in accordance with the American Society of Mechanical Engineers A17.1 Section X, A17.2, A17.3, A17.4 most recent edition, and addenda standard to be performed by qualified personnel possessing QE-1 certifications.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000.

Check the specific VAAR clause used below:

( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): VAAR 819.7008 requirements are met for this acquisition to include the business requirements of VAAR 819.7003 (DEVIATION). The applicable authority of 38 U.S.C. 8127(c) allows sole source awards to Service-Disabled Veteran Owned Small Business (SDVOSB) contractors. (Atlantic First Industries Corporation, UEI: U3EKZYJDLWK3 is a certified Service-Disabled Veteran Owned Small Business (SDVOSB)). A determination that only one SDVOSB can meet the requirements of this acquisition is not required under the applicable authorities described herein. It is specifically noted that VAAR 819.7008(a)(3) conditions are met as follows: Atlantic First Industries Corporation, SDVOSB, has been determined to be a responsible contractor with respect to performance. A Contractor Responsibility Determination for this contractor was completed by the contracting officer as stipulated in (and as required by) FAR Part 9.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: Sole source award to Atlantic First Industries Corporation, UEI: U3EKZYJDLWK3, SDVOSB, is the business decision of the contracting officer that is within his discretion. It is confirmed that Atlantic First Industries Corporation is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) and the subsequent award is in the best interest of the government with award made under the authority described herein that is being executed judiciously.

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_5_202

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7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Total acquisition cost was confirmed as being fair and reasonable utilizing the criteria below.

-Any other reasonable basis Total, proposed contract pricing aligns with market and industry pricing for these services given market conditions, requirements for personnel performing these services, and overall recent pricing trends for these services which are performed across many Department of Veterans Affairs facilities nationally. Given this information, the requirements of VAAR 819.7008(a)(4) are met for this acquisition as follows: “(4) In the estimation of the contracting officer contract award can be made at a fair and reasonable price that offers best value to the Government”.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Elevator inspection services are recurring services which have been previously performed (and which are ongoing) at the facility. Acquisition history was reviewed to ascertain the nature and conditions of how these services have been procured. Atlantic First Industries Corporation is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) who meets the eligibility criteria as outlined in VAAR 819.7003(DEVIATION). Total dollar value of this action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. Award to Atlantic First

Industries Corporation, SDVOSB is being made under the applicable authority of 38 USC 8127(c) - Sole source awards below the simplified acquisition threshold. (Citation: 41 U.S.C. 3304(a)(5), as authorized by 38 U.S.C. 8127(b)). A contracting officer may award a contract under the authority in this paragraph (b) to a certified SDVOSB or certified VOSB if no SDVOSBs can fulfill the need, for an amount less than the simplified acquisition threshold, using procedures other than full and open competition. (38 U.S.C. 8127)

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Atlantic First Industries Corporation UEI:

U3EKZYJDLWK3, Service Disabled Veteran Owned Small Business (SDVOSB).

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None. Award to Atlantic First Industries Corporation, UEI:

U3EKZYJDLWK3, Service Disabled Veteran Owned Small Business (SDVOSB), under the applicable authority of 38 USC 8127(c). Per VAAR 819.7008(b) the contracting officer's determination to make a sole source award is a business decision wholly within the discretion of the Contracting Officer. The Contracting Officer confirms that award of this requirement using this authority is in the best interest of the Government.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

FOR__________________________ ________________________

Name: Brandon O’Neal Date: 10-02-2025 Title: Engineer Facility; GCVHCS, Biloxi, MS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

https://www.va.gov/oal/library/vaar/vaar819.asp#8197003 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

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a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: C. Robert Oravetz Date: 10-02-2025 Title: Contracting Officer Facility: Commercial Acquisition Team - Biloxi Biloxi, MS