P03 Justification P_Redacted.pdf

Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of Revision: 02 Effective Date: 03/02/2026 Acquisition ID#:

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID:

(1) Contracting Activity: Department of Veterans Affairs, Contracting Office 23, in support of VISN 23 Sioux Falls VA Health Care System at 2501 W 22nd St. Sioux Falls, SD 57105.

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

Follow on Task Order to FSS contract

Order against: FSS Contract Number:

(3) Description of Supplies or Services:

Olympus flexible scope lease and full-services agreement against FSS contract

Sioux Falls VA Healthcare System (SFVAHCS) has opted to lease their Olympus Scopes which needs an annual renewal. Currently Lease contract will expire 09/30/2026. It is imperative to keep the contract in good standing to ensure Veteran care. SFVAHCS currently utilizes Olympus engines, scopes, software, and support equipment and services.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor�s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

VHAPG Part 808.405-6 Limiting Sources Page 2 of Revision: 02 Effective Date: 03/02/2026 Acquisition ID#:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are �direct replacements� parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

To obtain a lease for scopes from a different manufacturer would require an entire replacement of supporting equipment and retraining of entire staff. The cost of replacing the current engines, software, and supporting equipment would outweigh any type of perceived savings.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

A market research outreach was made by the station to the original equipment manufacturer (OEM), Olympus America Inc, which confirmed there are no other sources capable of providing a lease or service of leased equipment manufactured by Olympus. Olympus remains the only responsible vendor who can provide the SFVAMC with the continued lease of the current equipment.

(7) Any Other Facts Supporting the Justification: N/A

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

VHAPG Part 808.405-6 Limiting Sources Page 3 of Revision: 02 Effective Date: 03/02/2026 Acquisition ID#:

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor�s supervisor, fund control point official, chief of untability.)

DATE

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer�s Certification (required): I certify that the foregoing justification is and belief.

ATE

Traci Johannes, Contracting Officer

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900K):

I certify the justification meets requirements for other than full and open competition.

DATE

NAME

NCO/PCO XX Duty Title