P03 _Justification for Sole Source - Temp Nurse Staff.pdf

Attachment 9: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C261-24-AP-2910

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:_ 36C261-24-AP-2910

1. Contracting Activity: Department of Veterans Affairs, VISN 21, Network Contracting Office

21, located at VA Reno VA Medical Center, 975 Kirman Ave, Reno, NV 89502, in support of VISN 21, VA Northern California Health Care System (VANCHCS) at Sacramento VA Medical Center, 10535 Hospital Way, Mather, CA 95655.

a. AP: 36C261-24-AP-2910

b. 2237: 612-24-2-296-0004

2. Nature and/or Description of the Action Being Processed: VANCHCS has an ongoing need for temporary nurse staff registry to support facilities in the catchment area. This action will be awarded as a new contract. This will be a firm-fixed price contract for a six month period.

The period of performance will begin 04/01/2024-09/30/2024.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Services to be provided include temporary nurse staffing for the Sacramento VA Medical Center. Order will include Licensed Vocational Nurse III, Surgical Technician, Medical Instrument Technician, and Electrocardiogram Technician. The estimated value of the proposed action is $708,635.52.

Licensed Vocational Nurse III 5760 Hours Surgical Technician 960 Hours Medical Instrument Technician 1344 Hours Electrocardiogram Technician 1920 Hours

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C261-24-AP-2910

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Only one source can provide Temporary Nursing Services to Sacramento VA Medical Center at this time. The previous contract ended 31 March 2024, there is not a long-term contract in place at the moment. A six-month contract is required to allow time for a long-term contract to be put in place. The current vendor, Associated Health Professionals, Inc. is onsite at this facility daily providing services with satisfactory performance. The staff assigned to the Sacramento VA Medical Center have been vetted and credentialed to provide services at this facility. During this time a long-term contract will be put in place through competitive solicitation. Due to the need to re-solicit this requirement a short-term contract must be completed. Without this short-term contract it is impossible to put another vendor in place the risk of a lapse in service is a concern to patient care and safety. To mitigate this risk a short-term contract will be put in place.

Accordingly, Associated Health Professionals Inc., is the only firm capable of providing the services described in Section III above without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Re-solicitation will be completed once a short-term contract is put in place. The previous solicitation 36C26124Q0282 was canceled due multiple vendors ineligibility.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Price reasonableness will be completed prior to awarding the contract.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market Research Findings: SBA Dynamic Small Business Search on 04/1/2024, using NAICS 561320, keyword: Licensed Practical Nurse. (0) Results Found. SBA Veteran Small Business Certification on 04/01/2024. Searching NAICS 561320. Zero results found.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The current vendor, Associated Health Professionals, Inc. is onsite at this facility daily providing services with satisfactory performance. The staff assigned to the Sacramento VA Medical Center have been vetted and credentialed to provide services at this facility.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Associated Health Professionals INC., is currently providing Temporary Nurse Staffing Services and is willing to continue providing services to the Veterans of VANCHCS.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Re-solicitation will be completed competitively though open market. The new long term contract will be awarded on 10/01/2024.

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C261-24-AP-2910

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Carley Higgins Date COR/Budget Analyst Sacramento VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

April Gonzales Health Care Resources II Date Contracting Officer

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Joleo Dianala Date NCO 21/Health Care Resources II Branch Chief https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx