P03_Justification and Approval.pdf

OFOC SOP Revision 09 Page 1 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C252‐20‐AP‐0050

1. Contracting Activity: Department of Veterans Affairs, VISN 12, Edward Hines, Jr. VA Hospital

2237: 578‐20‐1‐6985‐0004

2. Description of the Action Being Processed: Firm‐Fixed Price IDIQ for Air Monitoring and Testing for

Asbestos Abatement at the Edward Hines, Jr VA Hospital. The IDIQ has a 5 Year Ordering Period and a $500K Capacity.

3. Description of Services Required to Meet the Agency’s Needs: The Edward Hines, Jr VA Hospital has a new for a new IDIQ contract. Hines Engineering Service is constantly renovating various rooms and other locations throughout the station. The station is currently in the process of removing the remaining asbestos materials and other hazardous materials in accordance with its Environmental Liabilities Report for 2019. Therefore, this IDIQ contract will be for performing monitoring and testing for asbestos abatement and related activities during or in advance of the Engineering Services doing the renovations and other related repair work.

Therefore, the primary objective is for the Indefinite‐Delivery Indefinite‐Quantity contractor to furnish all labor, materials, equipment, tools, and qualified supervision necessary to accomplish each task order. Task orders will vary in size and dollar amounts. Task orders will involve asbestos and lead abatement monitoring and testing.

4. Statutory Authority Permitting Other than Full and Open Competition: Authorized or Required by

Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302‐5

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Contractor has previously worked at the Edward Hines, Jr. VA Hospital successfully. The contractor has extensive knowledge of the VA procedures and policies. The contractor has been found respsonsible in accordance with FAR Part 9. Additionally, the contractor is a licensed contractor with Cook County, IL where the hospital is located. In accordance with Public Law 109‐461 and VAAR 819.7007: Sole Source Awarded to Verified Service‐Disabled Veteran‐Owned Small Business, allows Contracting Officer to make a sole source award to a SDVOSB using procedures other than competitive procedures up to $5M. This is a business decision wholly within the discretion of the contractoring officer and therefore has been deemed to be in the best interest of the Government.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Not applicable, see above.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The proposed prices will be compared against historical data to determine fair and

OFOC SOP Revision 09 Page 2 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020 reasonable pricing. Additionally, for future task orders, the proposed prices will be compared to the Independent Government Estimates to determine fair and reasonable pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: No market research was completed. However, the contractor was CVE verified as a Service‐Disabled Veteran‐Owned Small Business.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Not Applicable

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Not Applicable

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Larry Doyle Date Chief, Project Planning Section Edward Hines, Jr. VA Hospital

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jason Hardy Date Branch Chief

GLAC – NCO 12

b. One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Ricky Bond Date Division Chief

GLAC – NCO 12

VHAHINDoyleL Typewritten Text 8/17/20