P03 Justification 205-0036.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C257-22-AP-1030

JOFOC TRACKER: 2022-07-05-T14:50:50

1. Contracting Activity: Department of Veterans Affairs, VISN 17, Dallas VA Medical Center

2237# 549-22-1-205-0036.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Dallas VA Emergency Medicine Service requires the purchase of an Emergency vehicle MedStat 500. This emergency vehicle will supplement on-station transports allowing the full-size DOT ambulances to remain available to transport critical patients from areas on campus to the VA Emergency Department, or other appropriate facilities. The estimated amount for this procurement is $71,953.00

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This MedStat MS 500 is needed to supplement on-station transports allowing the full-size DOT ambulance to remain available to transport critical patients to the VA Emergency Department, or other appropriate facilities. This UTV is smaller than a standard ambulance allowing it to be decontaminated and cleaned quickly allowing faster response time. The UTV specifications are essential as it makes it easier to navigate throughout the campus environment. This UTV is the only one with a fully enclosed passenger compartment as opposed to being completely opened to the elements, thereby providing an increased level of safety for the Veterans. Unique characteristics only provided from ASAP includes a modified vehicle frame of length up to approximately 30 inches, a climate-controlled compartment capable of enclosing and locking an industry size standard stretcher, 6 x 6 driver, climate controls within the operator compartment and, secondary power source used to supply power to the lighting system and powered equipment in the enclosed patient care compartment. ASAP currently holds a US Patent (Number: 11/185,486) on these characteristics and is the sole provider that builds to these specifications. ASAP has an exclusive contract with one vehicle manufacturer to alter their UTV without voiding the underlying vehicle warranty. Maintaining vehicle warranty is also a characteristic required by the government.

4. Description of market research conducted and results or statement why it was not conducted:

https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

Market Research conducted included VIP Search, GSA, GSA Fleet, VA Supply Catalog, ECAT, NAC, NX Equipment, Contract Opportunities, and FPDS. Mr. Russ Miller, GSA Fleet representative confirmed this requirement is not mandatory through GSA Fleet due to it being classified as an ATV. The representative was unable to locate the make/model in their MAS program. The following SDVOSB listed in GSA was contacted, zero responses. A search on FPDS for past requirements shows the following contract 36C24221P1170, awarded on 07/15/2021 in the amount of $66,567.00. This requirement was sole sourced to Alterative Support Apparatus, LLC, cage code: 4ENB0. The following contract V675A10270, awarded on 07/21/2011 in the amount of $53,695.00. This requirement was solicited on an open market basis as Unrestricted and only one offer was received. This requirement was awarded to Alterative Support Apparatus, LLC, cage code: 4ENB0. One small business vendor on GSA Advantage with a similar vehicle was identified and contacted no response. Requested the following information from ASAP with Q&A’s and was provide a sole source letter. ASAP does not partner with any other vendors and is the sole distributor of their products. Market Research conclusion is there is no other vendor that can meet the needs of the procurement.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Danise D. Burt Date Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466