P03 JOFOC SDVOSB STX ScrubX Warranty CO SIGNED.pdf

SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C257-26-AP-1525

1. Contracting Activity: Department of Veterans Affairs, VISN 17, Audie L. Murphy VA Medical Center

Network Contracting Office 17.

Purchase request number: 671-26-1-5539-0010 RPO-W JOFOC Tracker No.: FY26 - NCO 17 - 830

2. Nature and/or Description of the Action Being Approved:

The proposed contract action is to procure a comprehensive service and preventative maintenance protection plan to support the ScrubEx unform exchange system and alEx linen exchange system located throughout the South Texas Veterans Healthcare System. The action will be awarded as a new firm-fixed-price under contract 36C25726P0338.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Procure a comprehensive service and preventative maintenance protection plan to support the ScrubEx unform exchange system and alEx linen exchange system located throughout the South Texas Veterans Healthcare System. The estimated value of this procurement, including options, is $128,805.00. The period of performance will be a 1-year base period with four additional optional renewal periods beginning March 18, 2026.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

819.7008 Sole source awards to a certified service-disabled veteran-owned small business.

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

The contractor is an authorized distributor and service provider of Innovative Product Achievements, LLC (IPA) which is the manufacturer of the ScrubX and alEx platforms. This authorization has been obtained in writing by Senior Manager of Commercial Operations for IPA. The letter was received on company letterhead and is dated January 8, 2026.

The authority allows sole source awards to SDVOSBs based on 38 U.S.C. 8127(c). The SDVOSB concern has been determined to be a responsible source with respect to performance. Additionally, business meets all eligibility requirements in 819.7003(DEVIATION).

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3

Effective Date: 12/15/2025

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. Using this authority is in the best interest of the Government.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The CO will review historical pricing on similar purchases to make a fair and reasonable price determination.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

A search of the SBA database using NAICS 811210 was conducted. This search resulted in four SDVOSBs and six VOSBs. However, a letter from Innovative Product Achievements, LLC (IPA), the manufacturer of the ScrubX and alEx platforms, was received. They state L1 Enterprise, an SDVOSB, is their preferred distributor and service provider of their products. The vendor met the eligibility criteria outlined in VAAR 819.7003(DEVIATION), they are certified in *VetCert and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None. 819.7008 Sole source awards to a certified service-disabled veteran-owned small business.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

L1 Enterprises Incorporated.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

The Contracting Officer will encourage Innovative Product Achievements, LLC (IPA) to secure agreements with additional organizations to allow for increased competition of their products and services.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

James D. Rutherford Date Assistant Chief, EMS Audie L. Murphy VAMC https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_301 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5#FAR_5_101 https://www.va.gov/oal/library/vaar/vaar819.asp#8197003 https://search.certifications.sba.gov/

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 3

Effective Date: 12/15/2025

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Joseph A. Leyte Date Contracting Officer Network Contracting Office 17 https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx