P03 - JOFOC_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C252-21-AP-2137

1. Contracting Activity: Department of Veterans Affairs, VISN 12, William S. Middleton

Memorial Veterans Hospital, Great Lakes Acquisition Center, 607-21-3-969-0147.

2. Brief description of supplies/services required and the intended use/estimated amount:

The Eye Cubed is an ophthalmic ultrasound used at the William S. Middleton Memorial Veterans Hospital Eye Clinic. It is used as a diagnostic tool in ophthalmology. The facility’s current version is past due for replacement as it is past its life expectancy and the software is outdated.

The estimated amount is .

CLIN Item Description Qty Unit

0001 Console-USA EyeCubed V4 Console Only 1 EA

0002 A-3600223 Biometry A-Scan Probe Only 1 EA

0003 B-3600221 10 MHz Posterior Segment Probe Only 1 EA

0004 D-3600224 Diagnostic A-Mode Probe Only 1 EA

0005 40MHZ_UPG

40MHz UBM Wide Field Anterior Segment Probe Only

1 EA

0006 DICOM

Digital Imaging and Communications in Medicine Software

1 EA

0007 SI Cart EyeCubed Ultrasound SI Cart 1 EA

0008 SERV MAN Service/Schematics Manual 2 EA

0009 3600221 Spare 10 MHz B-Probe 4 EA

0010 3600223 Spare Biometry A-Probe 4 EA

0011 3600224 Spare Diagnostic A-Probe 2 EA

0012 KOHN_ADULT Immersion Shell Adult 5 EA

0013 MSC00068

ClearScan Immersion Bags for 40MHz Probe (10/box)

4 EA

0014 UPS Tripplite Uninterruptible Power Supply - Tripp Lite SMART2500XLHG for use with Eye Cubed Ultrasound

1 EA

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The requested equipment integrates with FORUM viewing software. Ellex is the sole manufacturer of the Eye Cubed V4 New Gen product line. The Eye Cubed Ophthalmic Ultrasound product has the highest signal-to-noise ratio allowing the imaging to be the highest resolution for diagnosis of ocular disease in both the anterior and posterior segment of the eye. The Eye Cubed allows for the capability to do standardized echography of an ocular tumor unlike other ultrasounds on the market. This determines the tissue sensitivity of a tumor which will ultimately lead to proper diagnosis and treatment. The Eye Cubed comes with four different scanning modalities. The Posterior B probe is used for examining the posterior segment of the eye for retinal disease and problems; the Anterior B probe is used for examining the anterior of the eye for iris and angle disease, sulcus measurements for determining the best intraocular implants for patients and other anatomy of the front part of the eye. The Standardized A probe is used for tissue sensitivity on ocular masses. The Biometry A probe is used for determining the length of a patient’s eye and has four formulas to then determine the recommended intraocular lens power for a patient to optimize the best visual acuity outcome after cataract surgery. The Eye Cubed is the ultrasound unit of choice for the VA hospitals and clinics throughout the country. The Eye Cubed allows for real time movie mode imaging which allows the facility not only to diagnose accurately but use it for its teaching capabilities which is necessary due to the residents that filter throughout the clinics. Other vendors do not have this capability and it is mandatory for the highest level of teaching and training of new eye doctors.

4. Description of market research conducted and results or statement why it was not conducted:

A search for “Ellex” and “Eye Cubed” (brand names) produced zero results in VIP.

A search on ICD produced one result from the manufacturer, a contract with the NAC (36F79719D0193, Ellex, Inc.).

The CO posted a Sources Sought notification to beta.sam.gov (36C25221Q0527). Several responses were returned from both SDVOSBs and a small business.

This procurement will be solicited on a brand name only basis on the open market IAW FAR 13.106-1(b).

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jim Hedman Contracting Officer 3/30/2021