P03 - JOFOC_Redacted.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 for Over Micro- Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C252-22-AP-1126

1. Contracting activity: Department of Veterans Affairs, VISN 12, Edward Hines, Jr. VA

Hospital, Great Lakes Acquisition Center, 578-22-1-969-0060.

2. Brief description of supplies/services required and the intended use/estimated amount: This is a brand name only (for competition) justification for a hybrid OR teleconferencing system at the Edward Hines, Jr. VA Hospital located in Hines, IL. This system allows surgeons to stream live cases for teaching student Surgeons. The estimated amount is .

CLIN Item Description Qty Unit

0001 1678100004 CONNECTED OR IP BASE PKG 004 1 EA

0002 P39859 COMP, BARCO 21.5IN TP AND POWER SUPPLY 1 EA

0003 P45614 CONNECTED OR IP USER INTERFACE BASE KIT 1 EA

0004 P45613 CONNECTED OR IP USB 3.1 EXTENSION PKG 1 EA

P45670

CONNECTED OR IP STRYKER 4K DISPLAY FAIL-SAFE

KIT

1 EA

P45664

CONNECTED OR IP SINGLE HD VIDEO-PLATE

INSTALL KIT

1 EA

0007 P45673 CONNECTED OR IP 2 CEILING SPEAKER PKG 1 EA

P45160

COMP, SELF-AMPLIFIED, MASTER IN-CEILING

SPEAKER PAIR

1 EA

0009 P45654 CONNECTED OR IP VIDEO COMPOSITOR PKG 1 EA

0010 P43761 COMPONENT, BARCO MNA 240 1U SHELF 1 EA

0011 P39145 CABLE, DVI-D-SL-M TO HDMI-M, 5.0M 1 EA

P47593

CABLE, NORTH AMERICA, MEDICAL GRADE, IEC

60320 C13 TO NEMA 5-15, 120 VAC, 10 A, 3FT

5 EA

P45649

CONNECTED OR IP DVI OR HD HDMI IN-LIGHT

CAMERA INSTALL KIT

1 EA

P45621

CONNECTED OR IP DVI OR HD HDMI BOOM SOURCE

INSTALL KIT

2 EA

0015 P45635 CONNECTED OR IP KVM HD DP SOURCE INSTALL KIT 1 EA

0016 P45641 CONNECTED OR IP 4K WALL DISPLAY INSTALL KIT 1 EA

0017 P45639 CONNECTED OR IP 4K HDMI DISPLAY INSTALL KIT 2 EA

P45668

CONNECTED OR IP BOOM SUSPENSION MNA CABLE

KIT

2 EA

0019 P45952 DISPLAY, 55" 4K 1 EA

0020 0100224158 MOUNT PLATE PLASMA/LCD 1 EA

0021 0100222551 7 MOUNTING CHANNEL FOR PIVOT 1 EA

0022 5001759 ARM, ART, CHAN, 3-8KG, IT, RC, 12IN EXT, FOLDABLE, 1 EA

VHAPM Part 813.106 Page 2 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

CIM

0023 P40008 UDM SERVICE KIT, SUSPENSION CABLES 2 EA

0024 P42604 DISPLAY MOUNT INTERSTITIAL CABLE KIT 2 EA

0025 500020417 JUNCTION BOX, 10X8X4 2 EA

0026 P45645 CONNECTED OR IP HD LIVE VIDEO INSTALL KIT 1 EA

0027 P46653 CISCO WEBEX CODEC PLUS, NR AND PS 1 EA

0028 P39320 COMP, 2U SHELF, 19IN 1 EA

0029 0240200100 PKG, CONNECTED OR HUB BASE SYSTEM 1 EA

0030 8888881251 INSTALLATION CONNECTED OR IP 1 EA

0031 8888888401 INSTALLATION-IMPLEMENTATION STAGING CHARGE 1 EA

0032 8888888900 PROJECT SERVICES 1 EA

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: A teleconferencing 4K router system is needed for upgrading the room to allow the Vascular service to view images and video material remotely. The images provide a 4K signal to allow the surgeon to visualize smaller internal vessels targeted for intervention. This is a quality and safety protocol. The new GE server that was installed a few weeks ago and without a 4K router, the GE server can only store the image data for Room-viewing and is unable to route it for external viewing required for training Residents and Fellows during procedures. The facility evaluated all other equipment offerings for patient safety, quality, and compatibility with existing OR infrastructure and modalities (including monitors and operating robots and instruments/probes) and Stryker’s functionality provided the best option as the new 4K router system will be compatible with all the other existing EOL OR Stryker equipment and monitor 4K/Windows 10, Cerner compatible upgrades. As is possible with multiple brands of equipment, there can be technology interferences and unexplained image/signal distortion during critical life-threatening peripheral vascular surgeries; therefore, the facility is committed to a more seamless patient-safe operating OR IT infrastructure that will be provided by Stryker.

In addition, the Stryker Connected OR IP router is 4K capable and can be saved for video editing. The 4K capability is an essential part of Hines VA Vascular service initiative to become a “Center of Excellence” for the VA. Unlike the infrastructure that was built in some OR rooms, the hybrid OR does not have the capability for remote viewing of a procedure in process directly from the GE imaging server. This procurement and installation will bring that room up to state-of-the-art standards.

4. Description of market research conducted and results or statement why it was not conducted: The required system is manufactured in Belgium and there is no SBA Class Waiver; therefore, this may only be set-aside for small businesses IAW 13 CFR 121.406(c).

A VIP search for NAICS 339112 and keywords, “Video Stream” or “Stryker” produced zero results. A search on GSA Advantage!, NAC MedSurg catalog, and NASA SEWP V produced zero results for the requested equipment.

VHAPM Part 813.106 Page 3 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

The CO contacted the manufacturer, Stryker Communications, Inc., to request a list of authorized distributors. It indicated several different SDVOSBs that are authorized to distribute its products on the open market which can support its Communications Division.

The above market research reasonably evidence whether the VA Rule of Two can be met;

however, the non-manufacturer rule limits set-aside for any socio-economic class of small business to small businesses only.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jim Hedman Contracting Officer 1/10/2022