P03 JOFOC Pyxis Services FINAL R_Redacted.pdf

Request for Sole Source Justification Format >SAT

Page 1 of 4 VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C248-24-AP-6052

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C248-24-AP-6052

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 8, 8875 Hidden River Pkwy., Suite 570, Tampa, FL 33637, in support of the James A. Haley Veterans' Hospital (JAHVH) at 13000 Bruce B. Downs Blvd., Tampa, FL 33612;

Purchase Request# 673-25-1-048-0001.

2. Nature and/or Description of the Action Being Processed: The JAHVH Biomedical

Service Team has a procurement need for a New Firm-Fixed Price Contract, to include Base plus four (4) Option Years for Pyxis Medication & Supply Dispenser Maintenance Systems. The Pyxis Medication System is a proprietary medical device, and CareFusion Solutions, LLC is the original equipment manufacturer (OEM). No third party vendors can provide the necessary support services required to properly maintain this FDA-approved medical system.

3. Description of Services Required to Meet the Agency's Needs: The Biomedical services department needs to continue using the Pyxis services from the current sole source provider. BO Pyxis™ connected medication and supply management equipment helps to improve inventory visibility and address medication error challenges. This ensures that medications and supplies are available when and where they are needed across care settings. Medication and supply management can remove variability that impacts patient care and safety and improve operational efficiencies. CareFusion Solutions, LLC will provide repairs, parts, comprehensive scheduled maintenance, and inspections for all Pyxis equipment. Estimated Contract Value (including options):

(Base + 4 Option Years). FITARA authorization does not apply to PSC Code J065.

Base Year: POP 10/1/2024 - 9/30/2025 Option Year 1: POP 10/1/2025 - 9/30/2026 Option Year 2: POP 10/1/2026 - 9/30/2027 Option Year 3: POP 10/1/2027 - 9/30/2028 Option Year 4: POP 10/1/2028 - 9/30/2029

4. Statutory Authority Permitting Other than Full and Open Competition:

( X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

() (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by

FAR 6.302-2;

() (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

() (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

Request for Sole Source Justification Format >SAT

Page 2 of 4 VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C248-24-AP-6052

() (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by

FAR 6.302-5;

() (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

() (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor's Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority): CareFusion Solutions, LLC is the original equipment manufacturer (OEM) and holds proprietary rights for all the highly specialized equipment (Sole Source Letter in eCMS Briefcase). BD CareFusion Solutions, LLC is the only manufacturer that can provide the necessary full-service repairs and maintenance of all Pyxis medication dispensing systems owned by JAHVH. Improper Preventative Maintenance (PM) and repairs done by an unauthorized vendor can void any warranty that JAHVH currently has and can cause major delays in patient care if the units are not in operable status.

These Pyxis Medication & Supply Dispensers must be properly maintained to assure proper functionality and must be kept to OSHA Standards. This will reduce equipment downtime and avoid any further delays in patient care at JAHVH.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: On 9/13/2024, the Contracting Officer (CO) posted a Special Notice of Intentto Sole Source to CareFusion Solutions, LLC. This was to ensure that only one (1) source was capable of providing the necessary maintenance for Pyxis Medication & Supply Dispensers.

The notice (RFI# 36C24824Q1614) was successfully posted via www.SAM.gov (Contract Opportunities) to see if any vendor is capable of providing maintenance for Pyxis Medication & Supply Dispensers.

On 9/18/2024, the RFI closed, and zero (0) vendors responded, confirming that no other vendor is capable of providing maintenance for Pyxis Medication & Supply Dispensers.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The estimated costs for the Pyxis Medication & Supply Dispensers Maintenance are $1,840,440.00 for the base plus four (4) option years, as indicated in the IGCE. The Contracting Officer (CO) has determined that the expected cost to the Government will be fair and reasonable by comparing it with similar items procured within both VHA and the Federal Government. It has been confirmed that multiple VA Medical Centers currently hold active contracts for the same Pyxis Medication & Supply Dispensers Maintenance Service that JAHVH is requesting. The CO has verified that the current unit prices for each Pyxis Medication & Supply Dispenser under Contract# 36F79718D0454 - 36C24820F0003 at JAHVH VAMC align with the recent proposal presented to JAHVH. Several awards to VA Medical Centers from 7/30/18 - 2/22/2024 provide comparable cost data to use for the final fair and reasonable price determination with this procurement.