P03 JOFOC over SAT Olympus signed.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

Attachment 2: Request for Sole Source Justification Format >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval {J&A)

For

Other Than Full and Open Competition {>SAT}

Acquisition Plan Action ID: 36C249-20-AP-2342

I. Contracting Activity: Department of Veterans Affairs, VISN 09, Lexington VA Health Care System

596, NCO 9, 596-21-1-077-0035.

2. Nature and/or Description of the Action Being Processed: This procurement is for full service repair or replacement coverage on multiple Olympus endoscopes, including specialty video and ultrasounic endoscopes, in accordance with FAR 13.5 Simplified Procedures for Certain Commercial

Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part

6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency's Needs: The Lexington VA Health

Care System requires a full service / replacement contract for multiple Olympus endoscopes. The service procurement is for a base year and two option years, totaling $599,560.08. These endoscopes are highly utilized and often fail due to the nature and fragility of the equipment.

Without a repair contract, the Facility would not be able to provide sufficient equipment to properly meet the equipment needs to treat our Veterans.

MODEL TYPE

EVIS EXERA LTF-160 ENDOSCOPES

EVIS EXERA II GF-UCT180 ENDOSCOPES: GI: UPPER TRACT: VIDEO/ULTRASOUND

GF-UE160-AL5 ENDOSCOPES: GI: UPPER TRACT: VIDEO/ULTRASOUND

BF-UC180F ENDOSCOPES: RESPIRATORY TRACT

ENF-VH ENDOSCOPES: RESPIRATORY TRACT

EVIS EXERA Ill BF-P190 ENDOSCOPES: RESPIRATORY TRACT

PEF-V ENDOSCOPES: RESPIRATORY TRACT

CYF-5 ENDOSCOPES: URINARY TRACT

CYF-VHR ENDOSCOPES: URINARY TRACT

URF-V2R ENDOSCOPES: URINARY TRACT

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

OFOC SOP Revision 10

Original Date: 03/22/11

Revision 10 Date: 09/10/2020

QTY

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Olympus America Inc. is the Original Equipment Manufacturer (OEM}. Olympus America Inc. does not have any authorized third party firms for endoscope repair and maintenance services, nor does Olympus sell original equipment manufacturer parts, tools, or jigs from to any third party. In addition, use of non Olympus parts may invalidate the limited warranty, and will invalidate the reprocessing (cleaning and disinfection) instructions provided in the device's instructions for use.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: No other vendors are able to provide the required services at a fixed rate:

• Full (off-site) repair / replacement coverage with no maximum limit

• Accidental damage coverage included

• Less than 48-hour turn-around-time on repairs

• Next day shipping included

• 24x7 technical support

• On-site training

• Loaner equipment included

• Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Anticipated cost will be considered fair and reasonable and based on the independent government cost estimate. Olympus America Inc. Full Maintenance Repair Service option provides for fixed price per scope per year pricing and allows the government to lock in future years pricing for up to two years after the base year contract.

• Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The VA Vendor Information Page was searched for potential SDVSOB and VOSB businesses potential sources of endoscope full service repair. No SDVOSB/ VOSB vendors were identified to perform full service on the Olympus scopes. Olympus provided a sole source statement with their quotation verifying equipment proprietary status.

• Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

• Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Olympus America, Inc.

• A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None.

• Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, O ,w_h,jcj, r.:i aJe. includedd'n the justification, are accurate and complete to the best of my knowled_ge an..d rb'ei�lr,P RevIsIon 1 P-age 2 o f 3 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

10/20/2020

10/21/2020