P03 JOFOC Linen Dispenser_Redacted.pdf
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- Solicitation number
- 36C26126Q0623
About this file
This is a Justification for Single Source Award under FAR 6.103-1 for a bridge contract lease of automated scrub and linen dispensing equipment at the VA San Francisco Medical Center. The Department of Veterans Affairs, Network Contracting Office 21, is seeking to continue the existing lease of ScrubEx and alEx Automated Scrub and Linen Dispensers and Collectors from L1 Enterprises, Inc., a Service Disabled Veteran Owned Small Business (SDVOSB). The contract period of performance runs from May 1, 2026 through September 30, 2026, with a firm fixed price structure. The equipment integrates with existing VA systems and tracking software to manage just-in-time delivery of linens to authorized users while monitoring distribution costs and usage data by Environmental Management Service staff.
The justification identifies L1 Enterprises as the sole authorized distributor for IPA scrubEx® and alEx® leases at the facility, supported by an exclusive authorized distributor letter obtained from the OEM. Market research was conducted across multiple sources including SBA.gov (which identified 921 SDVOSBs and 974 VOSBs under NAICS code 339112), SAM.gov, GSA eLibrary, and ADD's UP contract database; however, no other sources were found offering the required lease arrangement for this proprietary equipment. The CO confirmed L1 Enterprises' sole authorized distributor status on April 15, 2026, and noted this is a temporary bridge action until a new multi-year competitive procurement can be conducted. The identical requirement from a previous action (36C26124P0848) was also awarded to L1 Enterprises as a sole source. Contracting Officer Mathew B. Czeshinski certified the justification as accurate and complete.
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| File | Type | Posted |
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| 36C26126Q0623_1.docx | DOCX document |
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Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID#36C261-26-AP-3255
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 6.103-1 For
Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C261-26-AP-3255 JOFOC Tracker ID: FY26 - NCO 21 - 1035
1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office
(NCO) 21 on behalf of VISN 21, VA San Francisco Medical Center at 4150 Clement Street, San Francisco, CA 94121
2237: 662-26-3-6604-0081
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This procurement is for the continuity (as a bridge contract) of the current lease of ScrubEx and alEx Automated Scrub andLinen Dispensers and Collectors in accordance with FAR RFO 6.103-1.
The referenced equipment is currently being utilized at the San Francisco VA Medical Center under an annual lease, this will be a continuation of the current lease. This lease requirement has been previously procured through L1Enterprises, Inc, a Service Disabled Veteran Owned Small Business (SDVOSB). This action is intendedto be a Firm Fixed Price.
The contract is intended for use by the VA San Francisco Health Care System and VA facilities located within the VISN 21 catchment area. The ScrubEx Automated scrub and alEx Automated linen dispensing and receiving machines are needed by the VA San Francisco VAMC . These machines work in concert with existing VA systems and machines on site as well as each other and limit users to one scrub set and linen at a time. The required machines work with the current tracking software which allows use of the current user database. The dispensers and receivers are strategically placed throughout the hospital to ensure just-in-time (JIT) delivery to authorized users. AlEx SD and AlEx LC will allow the Service to reduce costs while at the same time monitor the distribution of linen by Environmental Management Service (EMS) management staff. This system stores data on who received linen, it’s weight and cost amount.
Estimated Contract Value:
The Period of Performance for the requirement is intended to be 05/01/2026- 09/30/2026.
Revision: 02 Effective Date: 12/30/2025 Page 2 of 2 Acquisition ID#36C261-26-AP-3255
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This request is proprietary and only has one (1) small business that’s socio-economic status is service-disabled veteran-owned and are exclusively authorized to distribute for IPA scrubEx® and alEx® leases at the VA San Francisco Healthcare System. An exclusive authorized distributor letter was obtained by the Contract Specialist demonstrating that a sole source to L1 Enterprises was prudent.
This action is a bridge until 09/30/2026, as the incumbent contract has already expired. Competition will be re-examined prior to a new multi-year contract.
4. Description of market research conducted and results or statement why it was not conducted: SBA.gov was reviewed utilizing NAICS code 339112 where 921 SDVOSBs and 974 VOSBs were found.
SAM.gov was reviewed with no recent relevant results.
The SCMC was reviewed with no relevant results.
GSA eLibrary was reviewed where a contract (36F79719D0097) with L1 Enterprises was found. It was determined that though L1 Enterprises sells the needed equipment on their GSA contract, the required Lease arrangement is not offered.
ADDs UP was reviewed where contract 36C24526P0189 was found, a Scrub Ex Lease awarded to L1 Enterprises Inc on 02/13/2026 in the amount of Additionally, 36C24925P0490 was found awarded to L1 Enterprises on 05/01/2025 in the amount of for a ScrubEx equipment lease.
The CO reached out to a representative from L1 Enterprises on 04/15/2026 to confirm that they were the sole authorized distributor for OEM IPA. L1 Enterprises provided a sole source letter.
The MRR was reviewed from 36C26124P0848, an identical requirement. That action was also completed as a sole source action to L1 Enterprises.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR
12. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Mathew B. Czeshinski Date Contracting Officer
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