P03 JOFOC- Handyman Services.pdf

Attachment 7: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 01 Effective Date: 04/01/23

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C261-23-AP-2880

1. Contracting Activity:

Department of Veterans Affairs, VISN 21, San Francisco Veterans Administration Medical Center (SFVAMC), Regional Procurement West (RPO West, Network Contracting Office 21 (NCO 21).

The purchase request 2237 number: 662-24-1-6048-0004.

2. Nature and/or Description of the Action Being Processed:

This procurement is for a firm fixed price contract for General Building Maintenance and Repairs/ Handyman Services at SFVAMC in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

General Building Maintenance and Repairs/Handyman Services at the SFVAMC. The contract will be for a six-month firm-fixed type contract with an option of extending the service for an additional six-month period. The performance period is 10/1/23 – 3/31/24. The total estimated value of the acquisition is $741,058.00.

4. Statutory Authority Permitting Other than Full and Open Competition:

The statutory authority permitting other than full and open competition is 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7006 or 819.7007 up to $5,000,000.00.

(X) 819.7006 Sole source awards to a verified service-disabled veteran-owned small business or

( ) 819.7007 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

a. The proposed contractor is determined to be a responsible source with respect to performance of such contract opportunity; The proposed contractor is a local contractor that has performed multiple construction projects for the San Francisco Veteran Affairs Medical Center

b. The anticipated award price of the contract (including options) will exceed the simplified acquisition threshold (as defined in section 134 of title 41) but will not exceed $5,000,000.00; and

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Effective Date: 04/01/23

c. In the estimation of the contracting officer, the contract award can be made at a fair and reasonable price that offers best value to the United States.

d. The requirement is synopsized in accordance with FAR part 5.

e. In accordance with 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302- 5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7006 or 819.7007 up to $5,000,000.00.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

For the purposes of this requirement, no other sources were sought based on the reasons outlined in paragraph 5. However, the VA will continue to conduct Market Research to see if other vendors can perform and complete this requirement in the future.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable

There is a reasonable expectation that the prices on the resulting contract will be fair and reasonable based on market research and pricing history of the requirement.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

For the purposes of this requirement, no other sources were sought based on the reasons outlined in paragraph 5. However, the VA will continue to conduct Market Research to see if other vendors can perform and complete this requirement in the future.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

This is a short-term requirement for General Building Maintenance workers to provide “handyman” services to complete upcoming general building maintenance and repairs for the San Francisco Veteran Affairs Medical Center (SFVAMC). This requirement is typically fulfilled with VA employees however due to the recent labor shortage the VA has been unable to hire employees for the vacant positions. The service has received authorization from Human Resources to contract out the positions due to volume and priority of maintenance and repairs required which is directly linked to both employee and patient safety within the facilities. This Short-Term contract will be executed in accordance with 5 CFR Part 300, Subpart E, Use of Private Sector Temporaries, and agency procedures. This short-term contract will allow the San Francisco Veteran Affairs Medical Center (SFVAMC) to perform critical infrastructure maintenance and repairs while expanding and increasing efforts to hire required personnel to properly staff the SFVAMC Engineering and Facilities Department.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Patriot Construction Inc. (VetCert verified SDVOSB) NDG Sales Solutions (VetCert - No data available) LOCG, LLC (VetCert - No data available)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

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Effective Date: 04/01/23

The current requirement for General Building Maintenance and Repairs / Handyman Services is not expected to extend past the current Fiscal Year, should the requirement continue the VA will consider more competitive methods of procurement.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Christopher M. Jocson Project Manager, Engineering and Facilities (138)

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Pablo S. Cunanan Contracting Officer

NCO 21

One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jason T. Hill Chief, Services Team II

NCO 21

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