P03 - JOFOC 819 SDVOSB Sole Source - Ambulance_Redacted.pdf

Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C247-21-AP-0012

Contracting Activity: Department of Veterans Affairs (VA), Veterans Integrated Service Networks (VISN) 07, Charlie Norwood VA Medical Center – Medical Admin Services, 509-21-523-0001.

Nature and/or Description of the Action Being Approved:

This is a new firm-fixed-price (FFP) contract for the period of one (1) year for ambulance and stretcher services at the Charlie Norwood VA Medical Center and surrounding Community-Based Outpatient Clinics (CBOC)’s in the State of Georgia and South Carolina.

Description of Supplies/Services Required to Meet the Agency’s Needs:

Total Estimated Value:

This requirement is a one (1) year contract for ambulance and stretcher services at the Charlie Norwood VA Medical Center and surrounding CBOC’s. The estimated quantities and items for a one year period of performance include:

Basic Life Support one-way rate within 25 miles 1250 Basic Life Support rate beyond 25 miles 3000 Basic Life Support wait time in quarter increments 32 Advanced Life Support one-way rate within 25 miles 300 Advanced Life Support rate beyond 25 miles 3000 Advanced Life Support wait time in quarter increments 30 Stretcher Service one-way rate within 25 miles 3100 Stretcher Service rate beyond 25 miles 45000 Stretcher Service wait time in quarter increments 25 Bariatric/Arduous Transports 365 Ventilator Usage 10

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Excelsior Ambulance Service is an service-disabled veteran-owned small business (SDVOSB) with a long history of successfully providing ambulance and stretcher services across the southeast.

In addition to routinely providing non-emergency one-way and roundtrip special needs transportation (SNT) services, Excelsior supplements local EMS services by providing Advanced Life Support (ALS), Basic Life Support (BLS), Specialty Car Transportation (SCT), and Critical Care

VHAPM Part 819.7007/7008 Page 2 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

Transportation (CCT) ambulance services. Excelsior has successfully supported initiatives in both the public and private sectors. Examples of work of similar services in size and scope provided includes but is not limited to:

Lake City Florida VA Medical Center: Lake City, FL. August 2015-Present. Providing ALS/BLS ambulance service 24/7 to patients of the VA Hospitals.

Central Alabama Veterans Health Care System (CAVHCS): Montgomery/Tuskegee AL VA Hospitals. January 2014-Present. Providing ALS/BLS ambulance service 24/7 to patients of the VA Hospitals.

Long County Board of Commissioners: Ludowici, GA. August 2014-Present. 911 provider for all ambulance services for the county.

Hancock County Board of Commissioners: Sparta, GA. September 2011-2015. 911 provider for all ambulance services for the county.

Eagle Nursing Home: Statesboro, GA. January 2012 – Present. Non-emergency (SNT) and emergency transport of sick and injured patients. Providing ALS/Handling of ventilator patients along with wheelchair/stretcher services.

The authority stated in section 4 allows sole source awards to SDVOSB/VOSB based on 38 U.S.C.

8127(c) and that the SDVOSB/VOSB concern has been determined to be a responsible source with respect to performance. Excelsior Ambulance Service meets the eligibility requirements in Veteran Affairs Acquisition Regulations (VAAR) 819.7003.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies:

A sources sought notice was posted to the Government Point of Entry (GPE) beta.SAM on 10/14/2020 and closed 10/16/2020 at 11:00 AM Eastern Time (ET) under notice number 36C24721Q0043. The sources sought notice resulted in multiple businesses with two (2) responding with a capabilities statement with past performance of similar services of this requirement. The responders are the following:

BUSINESS NAME SIZE VIP VERIFIED CONTACT

Excelsior Ambulance

Service SDVOSB Yes James Graham

(912) 278-1725 Western-Star Hospital

Authority Inc.

Small N/A Tavares Battle

(404) 937-6660 Gold Cross EMS Small N/A Steven Vincent

(706) 434-4030 Paula F. Price Enterprises SDVOSB Yes JR Caughman

(803) 439-1426 Professional Staffing

Associates, LLC SDVOSB Yes William Mahoney

(781) 504-6202 American Medical

Response SDVOSB No Steve Cerovich

(813) 781-1307

The sources sought notice was set-aside for SDVOSB’s which resulted in four (4) SDVOSB respondents, however, American Medical Response was not a Vendor Information Portal (VIP) verified SDVOSB and stated their approval was processing. Professional Staffing, LLC provided no capabilities statement or past performance of similar service, the business only expressed their interest in competing in a future requirement. Paula F. Price Enterprises stated that they are working on a partnership agreement with a local small business to perform the requirement if solicited. During the screening process of all respondents, Excelsior Ambulance Service is the only VIP verified SDVOSB with ambulance service experience/past performance that responded to the sources sought

VHAPM Part 819.7007/7008 Page 3 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020 notice and had the ability to immediately start the service. Three SDVOSB’s were also contacted by the requesting service line at the Charlie Norwood VA Medical Center during their market research.

After all necessary approvals, an intent to sole source notice will be publicized as required by FAR 5.207, all capability statements and quotations will be considered by the agency.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contracting Officer (CO) anticipates the Government will be provided fair & reasonable price.

Historical pricing of similar services and the Independent Government Cost Estimate (IGCE) will be utilized in developing this price reasonableness determination. The IGCE will also be used when making the price reasonableness determination. The IGCE of $1,864,564.83 was developed using a small business quote and the prior contract pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was conducted pursuant to FAR Part 10, the Class Deviation – Implementation of the Veterans First Contracting Program as a Result of the U.S. Supreme Court Decision (Class Deviation

– Veterans First Contracting Program (VFCP 2016), Veterans Health Administration Procurement (VHAPM) Part 810.001.

Techniques Used in Conducting Market Research:

VIP

A search was conducted on VIP using NAICS 621910 keyword “Ambulance” for SDVOSB)’s and VOSB’s capable of performing this requirement.

Sources Sought Notice A sources sought notice was posted to the Government Point of Entry (GPE) beta.SAM on 10/14/2020 and closed 10/16/2020 at 11:00 AM Eastern Time (ET) under notice 36C24721Q0043.

Federal Procurement Data System (FPDS) A search was conducted on FPDS utilizing search words ‘Ambulance Service, Georgia” and limiting the contracting agency to the Department of Veterans Affairs.

General Services Administration (GSA) eLibrary Multiple searches were conducted on GSA eLibrary, multiple award schedule (MAS), utilizing key word 621910, key word ambulance, and key word transportation.

Acquisition History Prior and current services have been provided by Regional Services, Ltd dba as Southstar Ambulance Service, a small business.

Results of Market Research:

VIP Results: The search on VIP resulted in thirty-nine (39) SDVOSB and VOSB’s; however, capability to perform this service cannot be determined solely from these results.

Sources Sought Notice Results: The sources sought notice resulted in multiple businesses with two

(2) responding with a capabilities statement with past performance of similar services of this requirement. The results are as follows:

BUSINESS NAME SIZE VIP VERIFIED CONTACT

Excelsior Ambulance

Service SDVOSB Yes James Graham

(912) 278-

VHAPM Part 819.7007/7008 Page 4 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

Excelsior Ambulance Service is the only VIP verified SDVOSB with ambulance service experience that responded to the sources sought notice.

FPDS Results: The following businesses resulted in the market research technique “FPDS Search”:

BUSINESS NAME SIZE VIP VERIFIED CONTACT

Service

SDVOSB Yes James Graham

(912) 278-

Metro-Atlanta Ambulance Service

Large N/A None Found

GSA Results: Findings resulted in no business with the capability of providing ambulance services or stretcher services under any MAS.

Acquisition History Results: See above

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other facts outside of the use of the authority provided by 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute) 819.7007 Sole source awards to a verified SDVOSB’s

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

BUSINESS NAME SIZE

Service

SDVOSB

Western-Star Hospital Authority Inc.

Small

Gold Cross EMS Small Paula F. Price Enterprises SDVOSB

Western-Star Hospital Authority Inc.

Small N/A Tavares Battle

(404) 937-

Gold Cross EMS Small N/A Steven

Vincent

(706) 434-

Paula F. Price

Enterprises SDVOSB Yes JR Caughman

(803) 439-

Professional Staffing Associates, LLC

SDVOSB Yes William Mahoney

(781) 504-

American Medical

Response SDVOSB No Steve

Cerovich

(813) 781-

VHAPM Part 819.7007/7008 Page 5 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

Professional Staffing Associates, LLC

SDVOSB

American Medical Response

SDVOSB

Metro-Atlanta Ambulance Service

Large

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Department of VA will continue to seek additional vendors capable of providing these services in future procurements. A source sought notice will be posted prior to the soliciting of a new requirement to replace the twelve (12) month bridge being put in place. The notice will help determine the small business capabilities and interest in performing ambulance and stretcher services for the future requirement. The VA will also conduct all necessary market research as required by FAR Part 10 and the Veterans First Contracting Program while using the market research results from this requirement. The VA intends to compete a new long-term requirement within six (6) months of the expiration of this anticipated award.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

VHAPM Part 819.7007/7008 Page 6 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.