P03 JOFOC 36C260-26-AP-2287 Seattle VAMC Emergency Custodial REDACTED 2026 03 19.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-SAP under FAR13.5

Effective Date: 12/30/2025 Page 1 of 3 Revision: 02 Acquisition ID#: 36C260-26-AP-2287

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH RFO 12.102

Acquisition Plan Action ID: _36C260-26-AP-2287_

1. Contracting Activity: Department of Veterans Affairs, VISN 20, Seattle VA Medical Center, Seattle, WA, 663-26-2-505-0019

2. Nature and/or Description of the Action Being Processed: Requirement is for emergency custodial support is required for non-direct patient areas at Seattle VA Medical Center (VAMC) supporting hospital operations. The Seattle VAMC cleaning includes non-direct patient areas such as restrooms, corridors, elevators, hallways, exam rooms, common and waiting rooms, offices and administrative areas. Service contract 36C26025C0041, under which Salmon Group, Inc. was providing these services, was placed into a stop work status in connection with corrective action resulting from a post-award protest to the Government Accountability Office (GAO) (B-424129.1). A Contracting Officer’s authorization was provided to Salmon Group, Inc. on 02/20/2026 due to the work stoppage and emergency nature of this action. A firm-fixed-price contract is anticipated.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Contractor shall provide custodial support at the Seattle VA Medical Center. The Seattle VAMC includes approximately 500,000 sq ft of regular routine cleaning space at all buildings within the Seattle VAMC campus. Routine cleaning is defined as the regular cleaning tasks the Contractor shall be responsible for performing at Seattle VAMC buildings. Period of performance is 02/20/2026 - 05/19/2026. Estimated value:

4. Statutory Authority Permitting Restricted Competition:

RFO 12.102 Restricting Competition, RFO 12.201-1 Simplified Procedures, and documented in accordance with RFO 6.104. The statutory authority for applying the Simplified Procedures for Commercial Services of RFO 12.201-1 is 41 U.S.C. § 1901 and is implemented by RFO 12.102(b) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( X ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Custodial coverage is necessary to

Effective Date: 12/30/2025 Page 2 of 3

Acquisition ID#: 36C260-26-AP-2287 maintain required sanitation and support essential facility operations for high traffic restrooms, corridors, exam rooms, waiting rooms, and administrative areas that directly affect patient and staff movement throughout the medical center.

At the time the stop work order was issued, the incumbent contractor already had personnel who were fully credentialed and ready to begin work immediately, as well as additional personnel actively progressing through the VA’s mandatory security vetting process. Maintaining continuity in this established credentialing pipeline is essential. Transitioning to a new vendor at this stage would require restarting the entire credentialing and onboarding cycle, which typically takes several weeks and would result in a gap in services that the facility cannot absorb.

Because the incumbent is the only source with personnel who can be deployed without delay, any interruption to this workforce pipeline would cause immediate degradation of custodial coverage and create unacceptable risks to sanitation and facility operations. For these reasons, the use of unusual and compelling urgency procedures under RFO 12.201-1 is justified to ensure uninterrupted support while the Agency completes the corrective action process.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Given the immediate need for services, and the availability of the incumbent contractor for 36C26025C0041, combined with the need for uninterrupted staffing and security processes with the incumbent contractor, no further efforts were made to identify additional potential sources.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The price per month for this contract is the exact same price per month for the same services competitively awarded under contract 36C26025C0041. The monthly price under contract 36C26025C0041 was determined fair and reasonable on the basis of adequate price competition and comparison to the Independent Government Cost Estimate (IGCE).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market research was limited due to the known SDVOSB contractor already processing and credentialling workforce to support the custodial requirements at the Seattle VAMC who is already mobilized to begin work immediately on 02/20/2026.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See market research above.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: This contract action is necessary in response to corrective action taken by the Agency through a limited re-evaluation to determine whether the award decision for contract 36C26025C0041 resulting from Request for Proposal (RFP) 36C26025R0060 shall remain in place. The current action is considered time-limited for the expected duration necessary to complete the administrative process necessary to determine whether contract 36C26025C0041 was awarded appropriately.

Effective Date: 12/30/2025 Page 3 of 3

Acquisition ID#: 36C260-26-AP-2287

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

EMS Chief Seattle VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer, Patient Mobility & Healthcare Facilities Network Contracting Office 20

b. One Level Above the Contracting Officer (Required over $350K but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Division Chief, Division I Network Contracting Office 20

JOFOC #: FY26 - NCO 20 - 721