P03 - JA -Washer-Disinfector_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C252-23-AP-2505

1. Contracting Activity: Department of Veterans Affairs, VISN 12, William S. Middleton Memorial Veterans Hospital has submitted 2237 607-23-3-1339-0025 for Steam Heated Washer/Disinfector Equipment to the Great Lakes Acquisition Center (NCO12). Randal Connell from the Logistics will be the Madison VA contact point & Matthew Hohl from NCO12 will be responsible for the Contracting action.

2. Nature and/or Description of the Action Being Processed This Justification and Approval is for a Brand Name Only Steris Steam Heated Washer/Disinfector Equipment that will an Unrestricted Solicitiation and awarded as a Firm Fixed Priced purchase order. This system will be used to wash & disinfect surgical instruments to include resuable daVinci X/XI instruments.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This is brand name only purchase of a Steris Steam Heated Washer/Disinfector equipment that is to be used within the Sterile Processing Service (SPS) Department. The AMSCO 7053HP Steam Heated Washer/Disinfector is a cabinet style mechanical washer that is used for cleaning and intermediate-level disinfection of reusable surgical instruments and utensils.

The cabinet has vertical sliding doors which is space saving while in tight areas. The touchscreen controls allow for easy operation along with a cleaning progress indicator and audio alarm system. The internal spray arms provides 120 degree coverage within the cleaning chamber. This washer has a US reprocessing validation standards for cleaning resuable daVinci X/XI instruments.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Acquisition Plan Action ID: 36C252-23-AP-2505

VHAPG Part 806.3 OFOC Page 2 of 3 Revision: 01 Effective Date: 04/01/23

The Sources Sought was posted Brand Name or Equal to identify all Parties/Brands for the requirement. The Government received several responses and one that requested the Overall Width & Depth be increased to allow additional brands to compete. The Contract Specialist went back to the site to see if the requirement can be adjusted to allow more competition. The site stated it is not possible due to the restrictions of the support pillar & water closet on both sides. Additionally, it has been identified that the other brand identified (Getinge) doesn’t have an Intuitive Da Vinci Cycle that is approved for within the United States.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: To increase competition and to solicited from as many potential sources a Sources Sought (36C25223Q0772) was published to identify any and all interested parties/other brands.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: This equipment is open market and is compared against other steam disinfectant/washer equipment orders the Veteran Affairs has placed between FY2019 to present, which resulted in the anticipated cost to the government to be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Original Equipment Manufacturer (OEM) for this requirement is Steris, who is considered an Other Than Small Business (OTSB), per System for Award Management (Sam.gov) Reps & Certs. During the Sources Sought, two (2) vendors responded to the notice:

(SDVOSB) & (SDVOSB). has brought the issue of the size in the salient characteristics. They claim that the dimensions are specific to Steris. As part of their response to the Sources Sought, offered a Getinge product as a replacement. Original Equipment Manufacturer (OEM) for Getinge is also an Other Than Small Business (OTSB), per their System for Award Management (Sam.gov) Reps & Certs. The Contract Specialist went back to the site to see if the initial size requirements can be adjusted. The site has stated this isn’t possible and provided the appropriate justification for a ‘Brand Name Only’ requirement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or