P03 JA Spacelabs Telemetry Monitors_Redacted.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-21-AP-2633

1. Contracting Activity: Department of Veterans Affairs, VISN 04, Lebanon VA Medical Center, 1700

South Lincoln Avenue, Lebanon, PA 17042. PR: 595-21-3-480-0167.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The estimated value of the proposed action

The Lebanon VA Medical Center has a requirement for 10 Brand Name only Spacelabs Healthcare Telemetry Monitors for monitoring systems to maximize COVID bed capacity. The current telemetry monitoring system has been established for six beds in the medical/surgical unit. An additional capability to create the telemetry monitoring systems for additional beds is required. As the facility requires compatibility for efficient, accurate and safest medical care, the telemetry monitors provided by Spacelabs is necessary.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The vendor must be compatible with the VISTA system to allow automatic documentation into patient s electronic medical records. Spacelabs provides a system that is acceptable to the medical center s needs and requirements (Wi-Fi, electrical systems, etc.) and is electronic medical records. Spacelabs ICS Software is proprietary software. Spacelabs maintains the

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020 software and is responsible for implementing safety and enhancement updates. No other company can provide the support required due to the proprietary nature of the ICS software.

4. Description of market research conducted and results or statement why it was not conducted:

A Request for Information (RFI) 36C24421Q0534 was posted to Federal Contract Opportunities from 4/2/2021 to 4/7/2021. No responses were received.

The Contract Specialist (CS) contacted the Original Equipment Manufacturer (OEM) Spacelabs (Large Business) to ascertain if they have authorized distributors. The OEM confirmed they have 3 authorized distributors. The authorized distributors are: The Avmedical (SDVOSB), Janz Corporation (SDVOSB), and Hometown Medical Equipment (Small Business). In addition to Spacelabs authorized distributors, they sell the requested equipment on DLA Contact SPE2D1-19-D-0008; however, the Ordering Officers (OOs) at the Lebanon VA Medical Center could not locate these items on ECAT contract. All documentation is uploaded to the Contract file.

All of the mandatory contract vehicles, the Strategic Acquisition Center (SAC) and Medical Surgical Prime Vendor (MSPV), resulted in no findings.

The Vendor Information Pages (VIP) was searched using NAICS 339112 and keywords Telemetry monitors and resulted in one result. However, this vendor is not authorized to resell Spacelabs products.

The GSA website was searched using keyword phrase Spacelabs Telemetry and did provide results, but the exact items requested are not under any GSA/FSS contract. This information is confirmed with the OEM.

The Non-Manufacturer Rule was examined to determine if this procurement could be a SDVOSB set-aside, since the OEM confirmed there are two SDVOSBs. However, since the SDVOSBs are supplying product from the Large Business OEM Spacelabs and there is no class waiver found on the Small Business Administration (SBA) waiver list, the procurement strategy is to post this requirement as a Small Business set-aside and let the SDVOSBs and Small Business compete on the open market.