P03 JA Sole Source NCOTA Irrigationmartino2 final vw.pdf

Rev: 13 Effective Date: 02/01/22 Page 1 of 4

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C10F-25-AP-0076

Contracting Activity:

Department of Veterans Affairs, Office of Construction and Facilities Management, Office of Facility

Acquisition, National Region on behalf of National Cemetery Administration.

Nature and/or Description of the Action Being Processed:

This is a justification and approval for sole source to SDVOSB concern, Hamilton Pacific

Chamberlain (HPC), in accordance with VAAR 819.700 , for a single firm fixed price contract.

Description of Supplies/Services Required to Meet the Agency’s Needs:

The purpose of this procurement is to obtain General Construction Services for National Cemetery of the Alleghenies (NCOTA) Phase 3C, Irrigation.

This proposed development will correct previously identified irrigation punch list corrections and to install and activate a new irrigation booster pump according to the Plans and Specifications prepared by Integrity Federal Services, dated 7/3/2024. Irrigation at NCOTA is critical to cemetery operations in upcoming warm weather. Not repairing and activating the irrigation pump could have detrimental effect on operations and possible future costs of replacing sod if not maintained.

Install Irrigation Pump

1.1. The proposal shall include all labor and material costs associated with the removal and disposal of the existing pump station and the installation of the new pump station. This includes, but is not limited to re-routing of pipe, installation of new concrete pad, and rework of existing electrical power. The attached drawings and specifications are provided in support of this scope.

1.2. All work to be completed in accordance with project specifications, VA irrigation design and construction requirements and specifications, and match existing site conditions.

1.3. The proposal shall include the acquisition of any necessary permits and permissions, and associated fees required by local authorities and utilities.

1.4. Pump installation and all necessary plumbing and electrical work to meet local regulations and codes.

1.5. Electric service for pump station is a 230 V, 225-amp, single phase power source. Some electrical upgrades to the existing service are necessary to meet the requirements of the pump station.

Contractor to include labor and material cost to complete necessary upgrades.

Effective Date: 02/01/22 Page 2 of 4

1.6. Proposal to include linking Rain Bird’s Pump Manger Smart Pump link to irrigation central controller. This includes, but is not limited to SiteControl modules, communication components, radio site surveys, licenses, and required hardware and software.

1.7. The Rain Bird irrigation pump that is required to be installed has already been purchased by the VA and the pump equipment/cabinet is on site at the NCOTA cemetery. The skid was delivered to the maintenance yard, and it is located within 100’-0” of its final location.

2. Punch List Irrigation Items:

2.1. No water flow along the exit road from the road cross over to Section 5, verified water is running to all heads along the exit road to Section 5, connect control wiring to a controller. Verify functionality from controller when irrigation system is started up post Irrigation pump install.

2.2. Install new irrigation pump and test & commission pump and irrigation system.

2.3. Some irrigation valve boxes have mud with no gravel in the bottom; bottoms are to have gravel per the drawings; Install irrigation valve boxes per the Cemetery Director

2.4. At Loop Road, verify functionality from controller and head-to head coverage post irrigation pump install.

2.5. At Maintenance building parking area, install a new wire from the water main flowmeters that are connected to the display the electrical room of the Administration building to the new irrigation pump.

• Once the new irrigation pump is installed, walk the system (while under pressure) and locate/identify any leaks.

• Replace irrigation valves at sections 7, 10, and 14.

• At Administration building and PIC purchase new heads and replace incorrect sprinkler heads.

The anticipated Period of Performance is 180 calendar days from NTP.

Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302 5 (Authorized or

Required by Statute). COs may use the non competitive (sole source) procedures authorized in VAAR

819.7008 up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.700 Sole source awards to a verified service disabled veteran owned small business

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

IAW VAAR 819.700 – Authority allows sole source awards to SDVOSB based on 38 USC 8127(c).

This SDVOSB concern has been determined to be a responsible source with respect to performance.

Furthermore, this business meets eligibility requirements:

Small business concern under the NAICS code assigned to the acquisition;

SDVOSB listed as verified in SBA VetCert.

Effective Date: 02/01/22 Page 3 of 4

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. This sole source will be awarded to SDVOSB.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The contracting officer reviewed previously awarded contracts and NCA MATOC, which have been determined fair and reasonable, as the guide for a fair and reasonable price.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

HPC has cemetery construction services experience on several projects, including construction corrections projects at Omaha National Cemetery.

The Contracting Officer verified HPC’s SDVOSB certification on SBA VetCert. SAM.gov was also verified for current Representations and Certifications. HPC is SDVOSB under NAICS 236220.

CPARs were reviewed to ensure this SDVOSB concern is a responsible source with respect to performance. HPC had 80 records in CPARS, they did have a few marginal ratings but overall their combined ratings were Satisfactory or better. I did not see any issues with qualify of work. The few marginal ratings were for schedule and management however the scope of work varied and HPC was still recommended for future projects by the rater.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Construction corrections after another contractor can be a very complex task. HPC’s performance on such corrections which also included irrigation at Omaha National Cemetery has proven them to be qualified and experienced to complete the corrections at NCOTA.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

In the future, the agency may consider a competitive procurement on NCA MATOC with a SDVOSB set-aside.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Effective Date: 02/01/22 Page 4 of 4

David Martino Project Manager

CFM

13. Approvals

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

CFM, OFA, NRO

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

David Bullerwell National Region Director

CFM, OFA, NRO

DAVID

MARTINO

Digitally signed by

DAVID MARTINO

Date: 2025.04.23 14:54:41 -04'00'

DAVID

BULLERWELL

Digitally signed by

DAVID BULLERWELL

Date: 2025.05.21 14:59:36 -04'00'