P03 JA - Redacted - 6.24.26.pdf

This is a Justification for a Sole Source Award document for commercial items issued by the Department of Veterans Affairs (VA), Office of Procurement, Acquisition, and Logistics, Technology Acquisition Center in Eatontown, NJ. The VA is awarding a one-year firm-fixed-price contract with two 12-month option periods to HB Healthcare Safety (HBHS), Social Benefit Corporation (SBC), a woman-owned small business located at 31219 Lakeview Avenue, Red Wing, MN 55066. The contract establishes maintenance and platinum plus support for the HBHS SBC Safety Learning System (SLS) perpetual software licenses, including training services. The SLS software is utilized by the South Texas Veterans Health Care System (STVHCS) in San Antonio, TX to analyze safety information and provide strategic analytics for Improvement and Learning scores, enabling cross-disciplinary dialogue to identify common causes of patient harm and develop care delivery improvements.

The justification cites 41 U.S.C. 1903 as the statutory authority for the sole source award, determining that HBHS SBC is the only provider of maintenance and support for the existing perpetual license software due to its proprietary nature and unique development with Mayo Clinic. Market research conducted in March 2026 confirmed no alternative sources could meet VA's healthcare quality and patient safety requirements. The document notes that replacing the existing software would result in duplicated time and increased costs estimated at up to two years and $600,000. The total estimated value of the contract (inclusive of all options) is redacted. The contracting officer certified the contract does not exceed the $900,000 simplified acquisition threshold and is dated 6/15/2026.