P03 JA Over SAT Redact_Redacted1.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 4

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C260-24-AP-2283

1. Contracting Activity: Department of Veterans Affairs, RPO West, VISN 20, on behalf of Jonathan M.

Wainwright Memorial VA Medical Center. 2237 #: 687-24-3-196-0008

2. Nature and/or Description of the Action Being Processed: New contract for Full-Service maintenance, base plus 4 option year contract for Steris Equipment. This includes Labor, Travel, Parts, Repair Costs, and Preventative Maintenances and Software support for 9 items to be inspected.

Estimated Cost Table

Base Year Steris Sterilizer PM Service

52.217-9/OY - 1 Steris Sterilizer PM Service

52.217-9/OY - 2 Steris Sterilizer PM Service

52.217-9/OY - 3 Steris Sterilizer PM Service

52.217-9/OY - 4 Steris Sterilizer PM Service

Total $391,770.41

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Full service on Steris

Equipment for Preventative Maintenance, Software support and repair costs for all Steris Equipment at the Jonathan M. Wainwright Memorial VA Medical Center. Contractor is to provide on-site preventative maintenance and repair services on the same day as required, included but not limited to all labor, certified service technicians, travel, living expenses, maintenance materials and service, and tools, parts necessary to perform the required service in accordance with the manufacturer’s service manuals. The equipment covered is listed below:

Equipment Listing

Item Equipment Description

Start Date:

05/01/2024 – 04/30/2025

Serial # Dept Agreement Product

Coverage Type

QTY

Effective Date: 02/01/2022 Page 2 of 4

1 AMSCO 3052 200-208V,

60HZ,

DD, STEAM

No. of Annual Inspections 4

3629322022 spd SelectChoice Agreement

Total Care Connect

2 AMSCO 400 20X20X38

PVAC

SD SLIDE REC STM

No. of Annual Inspections 2

032582226 Spd SelectChoice Agreement

Total Care Connect

3 AMSCO 400 20X20X38

PVAC

SD SLIDE REC STM

No. of Annual Inspections 2

032582226 Spd SelectChoice Agreement

Total Care Connect

4 AMSCO DRYING

CABINET,

CABINET, 29IN, 120V

No. of Annual Inspections 2

5686 Spd SelectChoice Agreement

Total Care Connect

5 AMSCO 3052 200-208V,

60HZ,

DD, STEAM

No. of Annual Inspections 4

3629322023 Spd SelectChoice Agreement

Total Care Connect

6 IW UNITY 20 GALLON SI

208-

220VAC 3PH 60HZ

No. of Annual Inspections 2

10225919712 Spd SelectChoice Agreement

Total Care Connect

7 IW UNITY 20 GALLON SI

208-

220VAC 3PH 60HZ

No. of Annual Inspections 2

10225919713 Spd SelectChoice Agreement

Total Care Connect

Effective Date: 02/01/2022 Page 3 of 4

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): There is only one responsible source for this service, the large busines manufacturer Steris Corporation. Steris provides proprietary software updates and Steris technicians/ Field Service Engineers are the only personnel authorized to work on Steris Equipment to maintain warranty. All repairs pass an FDA-regulated, Steris-certified quality assurance test and OEM specifications are guaranteed. Any parts used by a third-party repair vendor are either non-factory authorized or scavenged from used Steris components and if installed would invalidate any warranty. It is in the Governments best interest to acquire this service through the manufacturer.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the unique nature of the service and the proprietary nature of the technology no other sources were solicited.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: IAW FAR 13.106-3(2)(ii), the pricing provided by Steris is considered reasonable when compared to prices found reasonable on previous purchases, see below:

36C26022P0377 – Awarded: 03/01/2022 for . Base year cost for Steris Sterilizer service $200,775.98.

8 AMSCO 1215 CART &

UTENSIL W/D, 200-208V,

60HZ, ST

No. of Annual Inspections 2

3605123007 Spd SelectChoice Agreement

Total Care Connect

9 M!LINK SOFTWARE

SUBSCRIPTION

No. of Annual Inspections

ML4605001 Connectcare service portal RM

(IPT)

Effective Date: 02/01/2022 Page 4 of 4

36C26021P1055 – Awarded: 09/10/2021 for . 6mt Bridge.

36C24622P0074 – Awarded: 10/04/2021 for . Base year cost for Sterilizer service (one steam sterilizer only).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Limited additional market research was conducted as Steris Corporation is the only source able to meet the Government’s requirement. I contacted Steris to determine if there were any SDVOSB/VOSBs or other small business providers for this service and was notified that there are none.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other facts necessary to support this justification.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Large busines manufacturer Steris Corporation.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: In situations involving complex medical equipment, it is difficult to remove barriers to competition.

However, if the VISN or facility determines that a new system is required, then the market will be surveyed to determine if there are any other sources who could fulfill the requirement.

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Krystal Weeks Branch Chief, Medical Equipment Network Contracting Office (NCO 20)

Brian Corey Division Chief I

Network Contracting Office (NCO 20)

KRYSTAL WEEKS

Digitally signed by KRYSTAL

WEEKS

Date: 2024.04.11 12:35:48 -07'00'

BRIAN COREY Digitally signed by BRIAN COREY Date: 2024.04.12 09:53:16 -06'00'