P03 JA Over SAT Medical Monitors (1).pdf

Effective Date: 02/01/2022

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C261‐22‐AP‐2194

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 21, Regional Procurement Office West (RPO-W), VISN 21, VA San Francisco Medical Center. PR# 662-22-2-096-0050

2. Nature and/or Description of the Action Being Approved:

VA San Francisco seeks a lease with an option to buy the brand name CareView Virtual Patient Safety

System. The required system is specialized and provides virtual bed rails which notify nursing staff when crossed. This greatly aids in patient safety. This firm-fixed price requirement is for a total of one base plus 4 option years. Base year is $167,204.80 with a total contract value with 4 options is $620,320.00.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

VA San Francisco seeks to lease (with an option to buy) the CareView Virtual Patient Safety System with

Virtual Bed Rails allowing nursing staff to remotely monitor patients. The Virtual Patient Safety System will be leased and initially implemented in 22 patient rooms with four (4) option years. Option years one

(1) and two (2) will include options to both buy or continue leasing. Option Years three and four will only provide an option to continue leasing.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302‐5 (Authorized or Required by Statute). COs may use the non‐competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7007 Sole source awards to a verified service‐disabled veteran‐owned small business; or ( ) 819.7008 Sole source awards to a verified veteran‐owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

SDVOSB Decisive Point Consulting Group is a VIP Verified SDVOSB and authorized distributor of Large

Business and OEM CareView. In accordance with 819.7007 the contracting officer will award to a certified SDVOSB. The award price of the contract will not exceed $5 million, and the Market Research has provided the Contracting Officer reassurance that a quote provided by Decisive Point Consulting

Group would likely be able to be determined fair and reasonable.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies:

Market research was conducted, and it was determined that only CareView and their authorized SDVOSB distributor Decisive Point Consulting Group are authorized to meet the needs of this requirement. It is the determination of the undersigned Contracting Officer to solicit this requirement directly to SDVOSB

Decisive Point Consulting Group IAW VAAR 819.7007. The requirement to synopsize at FAR Subpart 5.2 in not applicable IAW FAR 5.202(a)(4).

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7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Similar awards have been made previously to SDVOSB Decisive Point Consulting Group for the Brand

Name CareView Virtual Patient Safety System. It is believed that pricing available on historical awards will aid in the determination of fair and reasonable pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was conducted through requests for information, VIP, and FPDS. A request for information was sent to CareView which determined that they have a partnership with SDVOSD

Decisive Point Consulting Group. An additional RFI was sent to Decisive Point Consulting Group to determine if they are able to provide the CareView medical monitoring system. The RFI indicated that SDVOSB Decisive Point Consulting Group is capable of meeting the governments need. A VIP search confirmed Decisive Point Consulting Group is a VIP Verified SDVOSB. FPDS yielded several awards to Decisive Point Consulting Group.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: CareView and Decisive

Point Consulting Group

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

NCO 21 Supply Branch II will continue evaluate each requirement package and conduct substantial market research. If the future, the Contracting Officer will continue to utilize market research to evaluate the industry. When market research demonstrates that real competition is available, solicitation strategies will always promote competitive acquisitions to the maximum extent practicable.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

Effective Date: 02/01/2022 Page 3 of 3

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Maxwell W. Derck Date Title: Branch Chief Facility: VA Southern Nevada Healthcare System

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: Felicia A. DeMita Date NCO21/Division II Chief

Text7: 9/23/22