P03 JA_OVER_SAT_FINAL.pdf

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C248-26-AP-2158

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID 36C248-26-AP-2158

1. Contracting Activity: Department of Veterans Affairs, VISN 8, VA Healthcare

System (OVAHCS) Emergency Management Service (EM Service), located at the OVAHCS Lake Baldwin Campus, 5201 Raymond St. Orlando, FL 32803

2. Purchase Request: 675-26-2-6515-0025

3. Nature and/or Description of the Action Being Approved: The mission of the Orlando VA Healthcare System (OVAHCS) Emergency Management Service (EM Service), located at the OVAHCS Lake Baldwin Campus, 5201 Raymond St. Orlando, FL 32803, is to respond to natural and man-made disasters within the Veterans Integrated Service Network 8 (VISN-8) Area of Responsibility conducting incident response operations in compliance with the National Incident Management System (NIMS). This mission also includes interagency collaboration with Federal, State, Local, Tribal, and Territorial Government organizations responsible for coordinating emergency response and recovery activities.

The current contract 36C24825P0718, MMU On-Site Inspection and Preventive Maintenance Services, awarded to Kapcook Enterprises, is due to expire on 02/28/2026. It is intended to maintain Mobile Medical Unit 4 (MMU4) according to the maintenance schedule and the manufacturer’s specifications, ultimately ensuring uninterrupted services.

4. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor is to provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform all tasks. The contractor shall comply with Occupational Safety and Health Administration (OSHA) safety standards as required while performing services. The contractor shall also comply with the National Institute for Automotive Service Excellence (ASE) Standards.

The total estimated value is $500,000.00. Each annual performance period will include the eight (8) places of performance where the vehicle may be located at any given time. The proposed action will include the Base Period of 03/01/2026 – 02/28/2027; and four (4) subsequent Option Years.

VHAPG Part 806.3 OFOC Page 2 of 4

Acquisition ID#: 36C248-26-AP-2158

5. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4

(X) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO 6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

6. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Kapcook Enterprises is an SBA verified SDVOSB concern that offers Automotive Service Excellence (ASC) certified technicians specializing in medium/heavy truck repair as well as skills in managing HVAC systems, generators, and other essential equipment integrated with the mobile unit. Kapcook also offers on-site service at the VA locations whereas other vendors require the vehicle to be delivered and dropped off at a maintenance shop for work. Kapcook Enterprises has a proven track record of effectiveness and reliability providing identical services and has met/exceeded standards of past requirements, reference 36C24825P0718.

7. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

The same requirement was acquired in FY25 and awarded on 36C24825P0718.

Market Research determined that the requirement was suitable for SDVOSB Set- Aside and was solicited as such. Two (2) quotes were received in response to the RFQ. Based on the quotes received, the Contracting Officer determined that neither quote addressed the unique complexities required to maintain the subject MMU.

Consequently, no award was made.

A new solicitation was issued as a Small Business Set-Aside. One (1) quote was received in response from Kapcook Enterprises LLC, which is an SDVOSB. The quote from Kapcook was found to meet all technical requirements and the price was determined fair and reasonable. Kapcook has performed at a satisfactory performance level for the duration of the contract.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5

VHAPG Part 806.3 OFOC Page 3 of 4

Acquisition ID#: 36C248-26-AP-2158

For the current requirement, a notice of Intent to Sole Source was issued on 02/04/2026 with responses due on 02/11/2026 (36C24826Q0306). No responses or challenges were received.

All Market Research and contemporaneous knowledge of the market indicates that Kapcook Enterprises remains the only source capable of providing the services required to maintain operational readiness of MMU4.

8. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Preliminary conversations suggest that the prices to be quoted by Kapcook Enterprises for this requirement will represent a 5% escalation from the previous (FY25) contract, with a 5% escalation for each concurrent option.

Both the Contracting Officer and the Mission Partner expected a higher escalation in the range of 10 to 12%. It is therefore anticipated that the prices to be quoted by Kapcook Enterprises for this requirement will be fair and reasonable.

9. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

As described in Section 6 above, market research, in accordance with RFO Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

10. Any Other Facts Supporting the Use of Other than Full and Open Competition:

As previously stated, MMU4 is a deployable asset which may be called upon to respond to any number of emergencies or rapid response situations. Accordingly, it must remain deployable at all times. Kapcook has clearly demonstrated that this firm is capable of doing so and has performed successfully under the current contract.

No other firm has expressed capability or interest in performing the services required. Kapcook Enterprises, LLC is a certified SDVOSB. Award can be made under FAR 19.106-3 Sole source awards, invoking the authority of 41 USC §3304(a)(5) as implemented by RFO 6.103-5.

11. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Kapcook Enterprises, LLC

12. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There is currently no immediate solution available to foster additional competition for this requirement. However, the Contracting Officer and the Mission Partner will continue to aggressively monitor the market for any new businesses entities that may potentially participate.

VHAPG Part 806.3 OFOC Page 4 of 4

Acquisition ID#: 36C248-26-AP-2158

13. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

14. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Stephen Mancuso Date Contracting Officer

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Ferdinand Rodriguez Date

Supervisory Contracting Officer

02/24/2026 https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx