P03 - JA - ICU Nurse - 36C25625P110_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Effective Date: 11/15/24 Page 1 of 4

REVISION: 01

Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs

Network Contracting Office 16 (NCO 16) 5075 Westheimer Road, Suite 750 Houston, TX 77056

Organizational Activity: Department of Veterans Affairs

Micheal E. DeBakey VA Medical Center (MEDVAMC) 2002 Holcombe Boulevard Houston, TX 77030

Requisition Number:

2. Nature and/or Description of the Action Being Processed:

This is a non-personal services requirement for 35 full time registered nurses starting July 1, 2025, to provide onsite Surgical Intensive Care Unit, Medical Intensive Care Unit, Cardiac Care Unit, Emergency Room, Medical / Surgical Units, Stepdown Unit, Spinal Cord Injury Unit, and Extended Care Unit Services nursing services at the Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Boulevard, Houston, TX 77030. Contractor’s personnel shall perform on-site nursing services for varying periods of time and in various areas of MEDVAMC based on their qualifications, and may be required to work in areas of the highest need on the date of their scheduled shifts. In accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The MEDVAMC request urgent services for onsite registered nurses support services. This proposed single source award (sole source) for this firm fixed price type contract will be procured through soliciting from a single source acquisition to Titan-Auxo, LLC a Service-Disabled Veteran Own Small Business (SDVOSB) company. The requirement will be awarded as a fixed price with an estimated amount of $506,976.97 with a period of performance beginning 07-01-2025 through 07-31-2025.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

Effective Date: 11/15/24 Page 2 of 4

Acquisition ID#:

() Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

(x) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

There is a continued need for the contractor to provide onsite registered nursing support services.

The current task order contract (36C25624F0161) ends on June 30, 2025. The MEDVAMC requests a new contract to be in place no later than July 1, 2025. This contract will include a one-month emergency provision to ensure uninterrupted service until a long-term contract is finalized. The emergency contract will prevent any disruption in services, which could lead to medical complications for our Veterans.

A delay in awarding a contract to continue these services would adversely affect patient safety and the stability of care provided to Veterans. Given the immediate need, if this requirement is not sole sourced, it would be challenging to maintain the necessary continuity of care. Any new company must possess highly critical, trained, and knowledgeable providers, along with established employee privileging, background check, and surveillance procedures, to begin contract performance by July 1, 2025.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with FAR 10.001(a)(2), market research was conducted as appropriate to the circumstances. It was determined that only one capable contractor can provide the required support services due to the ongoing need identified in section 5 above. The current contractor is capable of fulfilling this requirement. A long-term competitive contract is currently being developed.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

An informal price analysis was conducted by the Contracting Officer and in accordance with FAR 13.106-3 it is anticipated that overall pricing will be determined fair and reasonable for the award amount of $506,976.97 when compared to the Independent Government Cost Estimate (IGCE) and commercial market rate in the surrounding locations.

Period of performance beginning 07-01-2025 through 07-31-2025

Effective Date: 11/15/24 Page 3 of 4

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

In accordance with FAR 10.001(a)(2) market research was conducted appropriate to the circumstance. Due to the urgent need, time constraints and barriers do not allow for removing or overcoming any barriers for competition. Current verify SDVOSB contractor can provide this short-term emergency requirement until long term contract is completed.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Titan-Auso, LLC 274 Lancaster Avenue, Ste 206 Malvern, PA 19355 Contractor Unique SAM ID: NKRTU726LYL7

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Reference section 8 above.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Effective Date: 11/15/24 Page 4 of 4

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.