P03 JA for B37 Emergency.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C248-26-AP-5313

1. Contracting Activity:

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Parkway Tampa, FL 33637

2. Nature and/or Description of the Action Being Approved:

NCO-8 anticipates awarding a sole-source, stand-alone, firm-fixed-price contract to provide emergency remediation construction services in Building 37 due to a water leak.

Project: 516-26-118, Restore Building 37 After Flooding Location: C.W. Bill Young VA Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 These tasks are time-critical and must be initiated as soon as possible to mitigate further property damage, prevent microbial growth, and stabilize the environment for follow-on repair work.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor shall provide all labor, tools, and materials necessary for this project, to include:

• Infection Control Precautions and Containment Measures

• Wet Carpet Removal

• Removal of Water-Damaged Ceiling Tiles

• Placement of Drying Equipment

• Flood Cut of Saturated Drywall

• Furniture Handling

Estimated Value: $285,794.50 Period of Performance: 8/25/2026 to 10/26/2026

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-2 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3

Effective Date: 12/15/2025

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

1. Unusual and Compelling Urgency per RFO 6.103-2 On the evening of August 23, 2026, a pipe burst in the ceiling of the second floor of Building 37, causing flooding. The first and third floors were also affected by this flooding. Remediation of the area must begin immediately or the Government would be seriously injured, financially or otherwise.

2. Continuation of Work / Avoidance of Delays Remediation work must begin immediately to remove wet material such as carpet, ceiling tiles, and wall structures, to allow for drying of the area to prevent mold and mildew growth.

3. The Firm is a Verified SDVOSB Verification under the SBA VetCert system has been confirmed or will be confirmed before award.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

Although other SDVOSBs exist, VAAR 819.7008 does not require a determination that only one SDVOSB can meet the requirement. The requirement will be synopsized in accordance with FAR Part 5, as required for actions over $25,000.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Price reasonableness will be established via:

• Technical Review of the contractor’s price proposal

• Independent Government Cost Estimate (IGCE)

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

• Verification of SDVOSB status in VetCert/SAM

• No other firms were sought due to the urgency of the requirement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

• Delay would cause harm to the Government.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

• No other sources expressed interest.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

• Only the emergency needs will be met with this acquisition. Follow-on work for the building can be competed using the agency’s construction Job Order Contract.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_301 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5#FAR_5_101

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Effective Date: 12/15/2025

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_____________________________ August 27, 2026 Name: Stacy Figlinski Date Title: Contracting Officer https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx