P03 - JA - FAR 13.5 -IPD REMOVAL - QMSI - 763 - Q0018 - BC SIGNED_P.docx

Nature and/or Description of the Action Being Processed:

· Complete removal of old IPD equipment, and associated hardware, electrical, air, and communications.

· Run air, electric, and communications.

· Total estimated cost is: .

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C770-26-AP-0089 Contracting Activity: Department of Veterans Affairs, NCO 15 Contracting, Lancaster CMOP, 2237: 763-26-1-228-0003.

1.

2.

Description of Supplies/Services Required to Meet the Agency’s Needs:

This service is for the removal of old equipment that is integrated into our current Pharmacy Operating Controls. This system controls the entire pharmacy operation and tracks all orders in real time. The equipment that will be removed is the old IPD Tablet dispensers. There are 400 dispensers, an old mezzanine, labelers pharmacy verification station, a caper, sealers and associated electrical, air, and communications. This will free up room for additional new equipment. In addition, the contractor will run power, air, and communications to new Auto packers that will be installed in the facility.

Since the equipment is installed with existing equipment that will remain, it will be imperative for the contractor to have extensive knowledge of our current system.

POP start October 15 through November 15, 2025.

3.

Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services International Agreement Authorized or Required by Statute National Security Public Interest Effective Date: 10/01/2025

REVISION: 01

Acquisition ID#: 36C770-26-AP-0089

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5 4.

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

QMSI, the vendor that will be sole sourced, was the original software developers when the system was first installed 20 years ago. They have detailed knowledge of our systems and have been vetted through our tier one TSA background checks plus have access to the VA systems. With the amount of equipment removed and the possibility of cascading software crashes that would result in system failure due to this removal; the CMOP feels that it is in the VA’s and the Veterans best interest to sole source to the most experienced and knowledgeable company of our internal processes and software. The vendor also has extensive background in the Think and Do software that bridges the POS and the remote I/O. This software is a one-off software that is not supported by a major manufacture and as such is a niche software that many have no knowledge of.

5.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

QMSI was the original software developer when the system was first installed 20 years ago. They have detailed knowledge of our systems and have been vetted through our tier one TSA background checks plus have access to the VA systems.

With the amount of equipment removed and the possibility of cascading software crashes that would result in system failure due to this removal; the CMOP feels that it is in the VA’s and the Veterans’ best interest to sole source to the most experienced and knowledgeable company of our internal processes and software. The vendor also has extensive background in the Think and Do software that bridges the POS and the remote I/O. This software is a one-off software that is not supported by a major manufacture and as such is a niche software that many have no knowledge of. Therefore, a sole source award will be made to QMSI, INC.

6.

Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be fair and reasonable based off the IGCE.

7.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: With the amount of equipment removed and the possibility of cascading software crashes that would result in system failure due to this removal; the CMOP feels that it is in the VA’s and the Veterans best interest to sole source to the most experienced and knowledgeable company of our internal processes and software. The vendor also has extensive background in the Think and Do software that bridges the POS and the remote I/O. This software is a one-off software that is not Effective Date: 10/01/2025

REVISION: 01

supported by a major manufacture and as such is a niche software that many have no knowledge of.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

This contract was solicitated under a larger contract. Unfortunately, no vendor fully met the SOR requirements. As a result, the IPD removal is delaying another contract from being started.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This is a onetime service and will not affect any subsequent acquisitions.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Digitally signed by WILLIAM

WILLIAM BYRD BYRD

Date: 2025.10.01 10:57:37 -05'00'

Date Bill Byrd Program Specialist COR II CMOP Lancaster TX

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

KELLY MANN

Digitally signed by KELLY MANN Date: 2025.10.01 11:15:51 -05'00' Kelly Mann Contracting Officer NCO 15 - CMOP Supply Team 2 Date Effective Date: 10/01/2025

REVISION: 01

b.

One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Digitally signed by

KELLEY

KELLEY CUNNINGHAM

CUNNINGHAM Date: 2025.10.01 11:48:33 -05'00' Kelley Cunningham Senior Contract Specialist NCO 15 - CMOP Supply Team 2 Date Effective Date: 10/01/2025

REVISION: 01