P03 JA Albany PACS Redacted.pdf

CONTROL NUMBER VA-24-00065812

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of Veterans Affairs (VA) Office of Procurement, Acquisition, and Logistics

Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

2. Description of Action: The proposed action is for the award of a new sole-sourced firm-fixed price (FFP) contract issued to Securitas Technology Corporation (formerly Stanley Security Solutions), 3800 Tabs Drive, Uniontown, OH 44685 for the procurement of preventative maintenance, support and repairs to the existing brand name LENEL OnGuard Physical Access Control Systems (PACS).

3. Description of the Supplies or Services: The Office of Information Technology (OIT), End User Services (EUS) has a requirement for preventative maintenance, support and repairs that support the existing brand name LENEL OnGuard PACS at the Albany OIT Office located at 55 Elk Street, 3rd Floor, Albany, New York. The contractor shall provide all resources necessary to maintain and repair the existing PACS, furnish all labor, supervision, equipment, tools, materials, supplies, travel and transportation necessary to provide PACS maintenance and repairs. The contractor shall employ maintenance personnel who are trained and certified in the use and operation of all LENEL PACS equipment located within the facility. This requirement is for One 12-month base period with four 12-month option periods. The total estimated value of the proposed action is (inclusive of options).

4. Authority: The statutory authority permitting other than full and open competition is 41 U.S.C.253(c) (1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

5. Rationale Supporting Use of Authority Cited Above: Based on market research, as described in section 8 of this document, it has been determined that the proposed source is Securitas Technology Corporation (Securitas) 3800 Tabs Drive, Uniontown, OH 44685. This requirement is for preventative maintenance, support and repairs that support the existing brand name LENEL OnGuard PACS. The existing LENEL OnGuard PACS at 55 Elk Street is beginning to reach maintenance and upgrade milestones and existing system components are in need of repair. Software licensing and firmware is not up to date on attached security devices and is currently responsible for a process stoppage with regards to assigning, maintain and eliminating access for employees and visitors. The current PACS utilizes Lenel OnGuard software, Lenel Devices and components to manage access control and VA requires support compatible with the existing infrastructure protocols and functionality for continued operational availability.

Only Lenel or its authorized reseller can provide the necessary software updates because of the propriety source code required to develop and implement software updates. Lenel also requires that service technicians who work on its equipment must be certified by Lenel, otherwise it would remove any warranty that exists and will not