P03 JA Adobe Creative Cloud final signed._Redacted.pdf

This is a Justification for an Exception to Fair Opportunity, a federal contracting document that seeks approval to award a delivery order on a sole-source, non-competitive basis to Adobe for Creative Cloud Software and Frame.io licenses.

The Department of Veterans Affairs (VA), through its Office of Procurement, Acquisition, and Logistics Technology Acquisition Center, proposes to issue a firm-fixed-price delivery order under the NASA Solutions for Enterprise-Wide Procurement (SEWP) V Government-Wide Acquisition Contract (GWAC). The acquisition covers renewal of existing Adobe Creative Cloud Software licenses and associated maintenance, plus purchase of new Adobe Frame.io enterprise licenses. The contract period runs from January 1, 2026, through December 31, 2028, with optional task provisions. The software supports media content creation (video, print, photography, web design) across VA divisions including Public Affairs, Communications, Web Communications Office, Veterans Affairs Medical Centers, and Veterans Integrated Service Networks. Required capabilities include enterprise-level license management, Section 508 accessibility compliance, FedRAMP security authorization (Frame.io as part of Adobe's ecosystem), and historical data preservation. The justification argues that no competitive alternative meets VA's integrated requirements because Adobe Creative Cloud and Frame.io together provide a unique ecosystem with enterprise-grade features, centralized license management, secure cloud-based video collaboration natively integrated with Premiere Pro and After Effects, and FedRAMP Tailored authorization. The government conducted extensive market research from June through November 2025 evaluating alternative products and concluded that replacing Adobe would incur approximately $5.4 million in migration costs over two years, involve significant compatibility and data loss risks with thousands of existing proprietary Adobe format files, and require licensing multiple separate products to achieve equivalent functionality. The document includes certifications by technical representatives, the Procuring Contracting Officer, and the Office of General Counsel regarding accuracy and legal sufficiency.