P03 JA 36C262-25-AP-0524 Service Contract Repair Govt Equipment CO signed.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3

Revision: 03 Effective Date: 04/15/24

Acquisition ID#: __________________

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:36C262-25-AP-0524

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Tibor Rubin VA Medical

Center VA Long Beach Healthcare Center 2237.

2. Nature and/or Description of the Action Being Processed: Proposed action will be a new, Firm Fixed price, purchase order for service with a one year period of performance to begin upon award of the purchase order.

a. Description of Supplies/Services Required to Meet the Agency’s Needs: The delivery date or this contract is 02/13/2026 and the Period of Performance is 12 months, 02/13/25 – 02/12/2026. The services required include repair of

Goevernment-owned equipment on an as needed basis. Equipment included but not limited to are: Rigid endoscopes, Flexible Endoscopes, GI Video Endoscopes, GI

Specialty Scopes, Bronschscopes, Cystoscopies, Ultrasound Probes, Laryngoscopes, Rhino Laryngoscopes, Naso-Laryngoscopes, Uretero-renoscopes, Light Sourcesm

Powered Surgical Hand pieces, Video Procesors, Laparoscopes, Surgical Specialty

Scopes, Surgical Cameras, Surgical Specialty Cameras, Surgical Telescopes, Urology

Fiberscope, Urology Specialty Scopes.

Telephone Assistance is required 24/7, 365 days a year. The contractor shall pick up the Scope on-site within 1 business day, excluding weekends and federal holidays, during normal business hours. The contractor will ship and deliver loaner scopes, at no additional cost, within 48 hours of written notification to the contractor.

The contractor will supply, at its own expense, all materials, tools, supplies and spare parts to repair Government-owned equipment on an as needed basis. The contractor will provide all labor associated with the repair of the equipment covered under the contract agreement. Corrective Maintenance will be provided during the contract period.

3. Statutory Authority Permitting Other than full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: __________________

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The proposed contractor, ZMED, is physically located close to the facility to be able to come to the medical center, diagnose the failure of the eqiment to determine the extend of the repairs needed. This removed any requirement to ship the equipment to another site and satisfies the agency requirement of the one (1) day response to pick up to diagnose and repair and provide a loaner scope within 48 hours of request. The proposed contractor being local to the facility removes extra time in having to have techs dispatched and removed any requirement to ship to and from the facility saving the government time and money.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Through market research, it was found that the proposed contractor has been the lowest bidder on multiple awards as well as this proposed contractor is the only one that is physically close to the facility and is able to meet the one (1) day turn around for pick up of broken equipment. Due to this fact we will be proposing this be done as a sole source. As this is a one year period of performance we will look to solicit this contract to other vendors if it is deterimined that any other viable sources exist.

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Fair and reasonable pricing will be based on previous contract pricing and the

Independent Government Cost Estimate (IGCE).

7. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: Sources of market research were the use of FPDS to find previous contracts of the same requirement and with this same proposed vendor, as well as reviewing the proposals submitted in the VA contract writing system eCMS. Also used was personal knowledge of the market by the Contracting Officer

Representative (COR) to assist with detereming the proposed contractor is the only one that is physically located close to the medical facility.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: No other pertinante facts.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None, no other sources expressed written interest.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No actions will likely be explored as this is a specific requirement for the repair and service of highly technical and important medical devices requiring quick turn around and no other contractors are able to meet this requirement.

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: __________________

11. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Oluchi Ike, MSHA

Supervisory Biomedical Engineer

Tibor Rubin VA Medical Center

VA Long Beach Healthcare Center – VISN 22

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christopher Stacy Date

Construction 1 Contracting Officer

NCO 22, VHA Desert Pacific District/RPO-West

2/11/25 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx