P03 JA 36C260-24-AP-1792.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 02 Effective Date: 04/15/2023

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C260-24-AP-1792

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 20 on behalf of VA Portland Healthcare System (VAPORHCS) on PR 648-24-3-066-0074, 648-24-3-1360- 0034, 648-24-3-5104-0045.

2. Nature and/or Description of the Action Being Approved: VAPORHCS has a new firm fixed price request for a six-month bridge contract to continue courier services.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: VAPORHCS presently receives courier services under one award that handles laboratory specimens, patient records, VA mail, medical supplies, pharmaceuticals, linen, regulated medical waste, etc. to and from the Portland and/or Vancouver VA Medical Centers, and the ten community based outpatient clinics (CBOCs) in Northwest Oregon. The agency’s objective is to achieve higher efficiencies, and tighter regulatory compliance with a specialized carrier company for the types of items transported. Service shall be of two types, “scheduled trips” and “as needed/on demand trips.”. The period of performance is six months with a total estimated value of $410,000.00.

04/01/2024 – 09/30/2024 estimated value $410,000.00

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:

(X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

or

( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The courier services is a Portland and Vancouver and CBOCs for supply, Rx, Lab, and Soiled/RME support. There is not enough staffing or vehicles to cover this requirement even for a short time frame. These are critical services needed an interruption in services will cause outlining clinics to be depleted of supplies, soiled linen would have to be placed in a room designed for contaminated items, clean linen will not be able to be delivered, DME equipment will not be able to be dispersed to Veterans patients.

Continuation of services is necessary to reduce risk to Veteran and clinical staff health and safety.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3

Effective Date: 04/15/2023

Subpart 5.2 and, if not, which exception under FAR 5.202 applies: Need for a bridge award due to protest.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: IAW FAR 13.106-3(a)(2)(ii) the price will be considered fair and reasonable when compared against prior purchases found on FPDS reporting system.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Several service-disabled Veteran owned small business (SDVOSB) appear to be able to provide this type of service.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Six-month bridge award to allow for continuation of services. Interruption of services would have an adverse effect to outlying CBOC’s. Continuation of services is necessary to reduce risk to Veteran and clinical staff health and safety.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Current market research has so far revealed six SDVOSB vendors interested.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Clear statement of work to mitigate these issues.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Julius Caraan 03/20/2024

Title: Acquisition Utilization Specialist Date

Facility: VA Portland Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Jared Zinsmeister Date

Title: Contracting Officer

Facility: NCO 20 https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_5_202 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx

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Effective Date: 04/15/2023

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: Brian M. Corey Date

Title: Chief, Division I

Facility: NCO 20

JOFOC: 36C260-24-AP-1792