P03 J and A.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C252‐21‐AP‐1801

1. Contracting Activity: Department of Veterans Affairs, VISN 12, VA Iliana Healthcare System, Danville Illinois Great Lakes Acquisition Center NCO12 Danville Office 1900 East Main Street Danville Illinois 2237 Request Number 550‐21‐2‐329‐0152 was provided in support of this acquisition.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Chiller Unit #2 in Building 103 is nonfunctional and in need of repair to restore full functionality of the air circulation system . The building served by this chiller also houses patients and cooling would be directly impacted during summer months.

The estimated cost of the repairs is $96,435.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Due to the urgency of the need to repair and reestablish full functionality of the air circulation and cooling system for a patient care area, a quote was obtained from the chiller manufacturer, Trane.

Trane has capability within the locality to mobilize immediately to restore full functionality of the chiller through its R’Newal program. This program rebuilds components of the chiller and warranties said parts for 3 to 5 years.

4. Description of market research conducted and results or statement why it was not conducted:

Due to the emergent circumstances, limited market research was conducted. A search was conducted using the applicable NAICS code of 238220 and keyword Trane. Three SDVOSB results were returned.

Trane has provided a sole source letter that only it can provide and support the Trane R’Newal program that is being used to restore functionality of the unit.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ _03/22/2021_ Kevin Adkins Date Contracting Officer