P03 J_A final.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C256-21-AP-3818

1. Contracting Activity: Network Contracting Office (NCO) 16, Construction A Department of Veterans Affairs, VISN 16, Alexandria Veterans Health Care System, Pineville, LA 2237# 502-21-3-5023-0823 Emergency Facility Generator Neutral Ground Resistors Installation and Repairs

2. Nature and/or Description of the Action Being Processed:

This will be a new firm-fixed price contract for Emergency Facility Generator Neutral Ground Resistors Installation and Bus Repairs. This request is a result of the troubleshooting performed under Contract 36C25621P0256 for Emergency Testing and Repair for the Facility Standby Generators. During the troubleshooting process it was identified that the original installation of the Caterpillar Model SR4B-HV generators were not grounded. Performance for the testing and repair had to be halted to prevent further damage due to the nonexistence of grounding for the standby generators. The testing and repair contract cannot be completed until the generator grounding is completed. It is noted that the generators are not operational and in the event there is natural disaster or medical center power outage there is no current power backup to support continued medical facility operations. All patients will be diverted to other VA or community facilities as a result.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Installation of facility sustaining gererator (FACGEN) ground and neutral resistors. The contractor is to provide and install appropriate grounding and/or neutral ground resistance (NGR) devices to the facility FACGEN in accordance with the manufacturer’s recommendation/ specifications, NFPA 110 Standard for Emergency and Standby Power Systems and NFPA 99 Healthcare Facilities. The neutral grounding resistors are to be connected to each generator in accordance with the original system design to match the configuration of the wye-connected utility source feeders. The (3) facility sustaining generators are Caterpillar Model # SR4B-HV. The contractor is to ensure all grounding and neutral ground resistors complies with the original design drawings, specifications, and all applicable code requirements.

Rep of FACGEN #1 BUS ground surge arrestors. The contractor is to replace blown grounding surge arrestors, busbars, and associated bus connections at Caterpillar switchgear for generator #1 with manufacturers approved replacement components. Caterpillar switchgear type MV, Mfg. ID# SWG36526, 15kV, 3 phase, 3 wire, 60Hz, 1200 Ampere. All work shall adhere to manufacturer’s recommendation/ specifications, NFPA 110 Standard for Emergency and Standby Power Systems and NFPA 99 Healthcare Facilities.

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format

OFOC SOP Revision 11 Page 2 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Louisiana Machinery (Louisiana CAT) is the sole proprietor/manufacturer for the generators that require grounding installation and BUS repairs. They have a working knowledge of the entire generator grid system and can provide timely and efficient repairs to preclude impairment of the health care delivery services. Due to the urgent an compelling nature of this requirement, it is recommended to award to the sole manufacturer to mitigate further risks for facility closure. This request is to support a major system providing power to the medical facility and it is critical to avoid further delays to this repair.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The Alexandria Veterans Health Care System is requesting a sole source award to Louisiana Machinery, the sole proprietor/manufacturer.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The CO has determined that pricing will be fair and reasonable based on omparison to the IGCE and similar services performed in the commercial marketplace.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research sources included VIP and SBA using the appropriate NAICS code. However, due to the urgent and compelling urgency for the repairs and the potential detrimental risks, there is insufficient time to seek any other authorized service dealers and issue a competitive solicitation and award to another contract vendor, other than the suggested source.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 3 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Lousiana Machinery (Louisiana CAT) 3405 Erwin S. Cooper Road PO Box 219 Darrow, LA 70725-0219 Ron Barrett, General Manager 225-257-7965

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Perform market research with future acquisitions to determine if there are any other vendors capable of meeting the government’s needs. At this time, the CAT generators are proprietary to the manufacturer, Caterpillar.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Derwin Young Date Chief, Engineering Alexandria VA Health Care System Pineville, LA

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Beth A. Cook Date Contracting Officer Network Contracting Office 16

Derwin L Young 1017173

Digitally signed by Derwin L Young 1017173 Date: 2021.06.30 13:15:13 -05'00'

Digitally signed by Beth A. Cook 1488467 Date: 2021.06.30 15:28:08 -05'00'