P03 Gross Imaging System JA.pdf

36C246-21-AP-4934

VHAPM Part 813.106 Page 1 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C246-21-AP-4934

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 6, on behalf of Durham VA Medical Center (VAMC); PR/2237 # 558-21-4-865-0129.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Durham VAMC Mental Illness Research Education Clinical Center (MIRECC) is seeking a gross pathology camera system with installation. This camera system will allow the MIRECC to take high-quality photographs and video to be captured of human specimens. The documented human brain and tissue samples will provide the MIRECC with a more accurate neuropathological diagnosis and dissections. Estimated contract value: Base Year $27,627.00, Option Year (OY) 1 $2,457.00, OY 2 $2,457.00, OY 3 $2,457.00, OY 4 $2,457.00, total including all option years $37,455.00.

QTY Description Part No.

1 PathStand stand-alone Gross

Imaging System with G20 Camera

PathStand

1 20MP Camera Head PT72G20 1 External Control Box for camera PT71CNTRL 1 Large Stand-alone Macro

Imaging System

PT1434

1 Complete Glass Plate Boardset for Shadow-Free Images

PT1434-GLSBRD

1 Window 10 NUC I7 Computer COMPNUCI7OS10 1 Non-Touchscreen Monitor 22” Monitor22 1 Right Side Computer/Monitor

Mount Arm

PT 1334-ARMR

1 Sealed Washable Keyboard and mouse

WHSKBMS

1 Articulating Keyboard Arm PT12KBRDMT 1 Blue Background Board BLUBRD 1 Image Capture and Archive

Software for Pathology

PATHSUITE2

1 Surge Protector PTSURGEP 1 USB 3.0 4-Port Hub USB3HUB4PWPS 1 Pathsuite Foot Switch PTFTSWCH5 1 Casetender accession Scanner PTCT100 https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Page 2 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

1 1st Year Pathsuite Software Subscription

PSS-PLT-1stYR

1 On-Site Installation 1HROSSUP 1 Workflow Evaluation PTCHECKOUT 4 PathStand OY’s Maintenance

Plan

PSTANDSUB-C

4 Pathsuite OY’s Subscritpion PATHSUITESUB

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Spot Imaging PathStand system is the only product that has a glass box stand that eliminates shadow effects on the specimens being examined. The shadow reduction allows for greater specimen clarity/resolution, which aids in utilizing the specimen for experiments as well as providing high-quality images for research publication. This unique feature sets it apart from other gross pathology camera systems.

4. Description of market research conducted and results or statement why it was not conducted:

The follow market research was conducted for Durham VAMC:

a. Products were not available via VA inventories including the VA supply stock program and VA excess, excess from other agencies, Federal Prison Industries, AbilityOne program, Wholesale Supply Sources, and Medical Surgical Prime Vendor program.

b. VA Veteran Information Pages (VIP) was searched on 5/12/2021 utilizing NAICS code 334516 and keywords search “Gross Imaging.” The search resulted in 9 Service Disabled Veteran Owned Small Businesses (SDVOSB) and 0 veteran Owned Small Businesses (VOSB). However, none were contacted because of the need for Diagnostic Instruments brand equipment.

c. Correspondence was exchanged with the East and Southeast Sales Manager for Diagnostic Instrument, Inc. a large business DBA Spot Imaging. The Sales Manager stated in correspondence that they are the sole source for this product.

d. Federal supply schedule databases were searched, and the brand name product was not available via strategical federal contracts.

e. Diagnostic Instruments self certifies in the Systems for Award Management that their commercial products are a domestic end product.

VHAPM Part 813.106 Page 3 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Isaac Hernandez, Contracting Officer Date

NCO 6

https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466