P03_FAR6_JA_OVER_SAT__Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 04 Effective Date: 12/15/25

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:

1. Contracting Activity: The Department of Veterans Affairs, Network Contracting Officer

(NCO) 17, located at 124 E. HWY 67, Suite 100 Duncanville TX 75137, for the VA North Texas Health Care System (VANTHCS), Logistics Service.

2. Nature and/or Description of the Action Being Approved: This requirement is for a one-year BPA contract for the VANTHCS to supply Robotic Surgical Packs. Robotic Surgical Packs are custom made for the Dallas facility to perform surgical procedures.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The purpose of this acquisition is to create a new contract with an increased maximum purchase quantity.

The current IDIQ contract’s limit of 248 packs was reached well before its expiration.

Procedural volumes have risen unpredictably, making it difficult to accurately estimate future needs. By establishing a new 12-month BPA contract that increases the maximum quantity to 600 packs, the Dallas facility can ensure continuous access to vital supplies and maintain high standards of care even as demand fluctuates. Total Estimate $790,866.00.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO

6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Robotic Surgical Packs are a unique product particular exclusive to products manufactured by Medline Industries. This item is essential for performing surgical procedures with the assistance of Davinci robotic equipment. Geo-Med LLC is the only authorized SDVOSB distributor to sell custom packs. A sole source proprietary letter was

VHAPG Part 806.3 OFOC Page 2 of 3 provided by Geo-Med, LLC on behalf of Medline confirming that Geo-Med, LLC is solely responsible for reselling custom packs.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies): Market research was conducted less than 18 months ago under contract 36C25725D0070. An Intent to sole source 36C25725Q0811 was posted on SAM.gov 7-31-2025 to 8-11-2025 only Geo-Med, LLC responded to the intent. A proprietary letter was provided by Geo-Med, LLC on behalf of Medline confirming that Geo-Med, LLC, is the sole source reseller.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Proposed pricing will be determined fair and reasonable based on comparison of the proposed pricing and historical prices on the awarded contract # 36C25725D0070 to Geo-Med LLC for $1,375,906.48 as a sole source award on 08/28/2025.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted in April and May 2026 and included a review of the Small Business Administration database (SBA), Supply Chain Catalog, and ECAT all which yielded no new results. Robotic Surgical Packs remain custom-manufactured by Medline Industries and currently only have one authorized reseller, Geo-Med, LLC. Geo-Med provided a proprietary sole source letter affirming its exclusive distribution rights for these products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Unique compatibility requirement with the existing Davinci robotic equipment is the basis for this sole source justification.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

No other sources could express interest since Geo-Med, LLC is the sole distributor for Medline Industries. Medline Industries provided a sole source justification letter in compliance with RFO 6.103-1.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue monitor changes in new and developing Robotic Surgical Packs that allow interoperability with existing Robotic Surgical Equipment to plan future acquisition for this requirement.

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#:

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

b. One Level Above the Contracting Officer (Required over SAT but not exceeding

$900K): I certify the justification meets requirements for other than full and open competition.