P03 - FAR 13.5 Sole Source Justification - Redacted.pdf
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- Solicitation number
- 36C25225Q0388
About this file
This document is a Sole Source Justification under FAR 13.5 for sharps waste collection/removal services for the Department of Veterans Affairs, VISN 12, Illiana Health Care System. The procurement is for a base year contract with four 1-year option periods (4/1/2025 - 3/31/2030), set aside as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) requirement. A Request for Quote (RFQ) was issued on 3/7/2025 with a 3/26/2025 close date, receiving three quotes, but the Contracting Officer could not determine the pricing to be fair and reasonable. After extensive market research using VetCert, VIP, SBA, SAM, and existing contract sources, Stericycle was identified as the best available option, with their quote being less than the Independent Government Cost Estimate (IGCE) and presenting the most viable solution for an essential service that has lapsed.
The justification cites "Unusual and Compelling Urgency" as the basis for restricting competition, emphasizing the need to ensure veteran patients are not affected by a service interruption. The document indicates that no other small businesses could be identified beyond the three that initially provided quotes, and large business Stericycle was contacted as an alternative. The total contract value and specific pricing details are redacted, but the procurement demonstrates a structured approach to securing a critical healthcare support service through a sole source award when competitive methods did not yield satisfactory results.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25225P0451_1.docx | DOCX document |
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Effective Date: 11/15/24 Page 1 of 4
REVISION: 01
Acquisition ID#: 36C252-25-AP-1410
DEPARTMENT OF VETERANS AFFAIRS
SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL
ITEMS IN ACCORDANCE WITH FAR 13.5
Acquisition Plan Action ID: 36C252-25-AP-1410
1. Contracting Activity: Department of Veterans Affairs, VISN 12, Illiana Health Care System
Purchase Request: 550-25-2-232-0069
2. Nature and/or Description of the Action Being Processed:
This procurement is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.
Base plus four 1-year option period sole source for sharps waste collection/removal services at the Illiana Health Care System in Danville, IL and its affiliated CBOCs. POP: Award Date – 03/31/2030.
Award will be made in accordance with FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement.
3. Statutory Authority Permitting Restricted Competition:
FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:
( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements
( X ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert
Services ( ) International Agreement ( ) Authorized or Required by Statute – VAAR 819.7008 ( ) National Security ( ) Public Interest
4. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):
Effective Date: 11/15/24 Page 2 of 4
Acquisition ID#: 36C252-25-AP-1410
Additional Context:
A RFQ was issued on 3/7/2025 with a close date of 03/26/2025 (this is a 4/1/2025 requirement). 3 quotes were received with the lowest coming in at . The IGCE for
. Upon review of the quotes the CO could not determine pricing fair and reasonable.
Furthermore, no other small businesses are known – see market research. Large business Stericycle was contacted for a quote
All pricing data and other sensitive government information will be redacted before posting to SAM.
5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:
A RFQ was issued on 3/7/2025 with a close date of 03/26/2025 (this is a 4/1/2025 requirement). 3 quotes were received with the lowest coming in at
Upon review of the quotes the CO could not determine pricing fair and reasonable.
No other small businesses could be identified – see P02 FPDS, MRR, and SAM documents for full context.
The CO determined that the best course of action is
6. Determination by the CO that the Anticipated Cost to the Government will be Fair and
Reasonable:
A 100% SDVOSB set-aside RFQ received quotes from 3 vendors.
The Contracting Officer could not deem quoted prices fair and reasonable. The government did not find pricing as fair and reasonable.
Original IGCE was for The lowest of the quotes came in at:
Effective Date: 11/15/24 Page 4 of 4
Acquisition ID#: 36C252-25-AP-1410 service has lapsed and the
11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona
Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
a. Contracting Officer:
Scott Sands Contracting Officer
b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.
SCOTT SANDS
Digitally signed by SCOTT
SANDS
Date: 2025.04.02 14:22:11 -05'00'
File details come from the government source that posted it. Updated .