P03 FAR 13.5 Sole Source Justification Illumina Service 2.0_Redacted.pdf

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VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C257-25-AP-3117

JOFOC# FY25-NCO-17-1309

1. Contracting Activity: Department of Veterans Affairs, VISN 17, Central Texas VA Medical Center, Service Contract for Illumina NextSeq 550 (Serial No. NB552004) and NextSeq 550dx (Serial No. NDX550798)

Purchase Request: 674-25-3-264-0079

2. Nature and/or Description of the Action Being Processed: The proposed action is for a firm-fixed-priced task order for Preventative Maintenance for the existing CTX Illumina NextSeq equipment. This service contract will provide coverage of two Illumina sequencing instruments: NextSeq 550 (Serial No. NB552004 and NextSeq 550dx (Serial No. NDX550798 located in Research Building 205. These are critical pieces of equipment that are required for completion of VA-funded research projects at the CTVHCS facility. This acquisition will meet the demands of the Research Department located at the Central Texas Veteran Health Care System.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The proposed action is for a twelve (12) month firm fixed price (FFP) contract with four month option periods for preventative maintenance for the Illumina NextSeq 550 (Serial No. NB552004) and NextSeq 550dx (Serial No. NDX550798) located in Research Building 205.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research

Capability or Expert Services ( ) International Agreement

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

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( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is limited source justification in support of FAR 6.302-1Only one responsible source and no other supplies or services will satisfy agency requirements. Illumina is the sole manufacturer and service provider for the Illumina NextSeq 550 and NextSeq 550Dx sequencing instruments. These sequencing systems are highly specialized systems that require regular maintenance to provide accurate results. Illumina is the sole source of the maintenance support for the NextSeq 550 and NextSeq 550Dx sequencing systems. Procuring an alternate brand would also result in duplication of costs to the government in the form of additional equipment, and staff training. The replacement of current government owned equipment is not expected to be recovered through competition.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market Research was conducted and while other companies provide Illumina NextSeq Service, Illumina NextSeq Service agreement restrict other sources/distributors from providing maintenance services to this product.” An intent to sole source was issued May 7th -12th via SAM.gov , that also yielded one response The vendor stated in their technical capability statement: that they “would incorporate service from Original Equipment Manufacturer and qualified Independent Service Organization Engineers to perform services throughout the contract term”. The contracting team and VA service team reviewed the response and determined that the vendor can only offer the government third-party preventative maintenance. Illumina has not authorized any third party intermediary to provide maintenance for their products. During a phone call with Illumnia (representative) expressed any maintenance should be completed by them and not through a third party entity.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Price is expected to be fair and reasonable and will be evaluated against prices in the current market for similar items and services, comparison of proposed prices found reasonable on previous purchases, current price catalogs Illumina, Inc. change the public and other Government entities for the same items and services, and comparison to the Independent Government Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The Contract Specialist (CS) conducted market research in April 2025, by searching Federal Procurement Data System (FPDS); General Services Administration (GSA e-library), Veteran Small Business Certification (Vet Cert), to determine if there were any vendors capable of providing service for the CTX Illumina NextSeq Service Contract.

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The CS also posted a Notice of Intent to sole source which yielded 1 response as outlined in section 6 of this document. It is reasonable to consider that there is no competition for this contract action and thus a direct award should be made to Illumina as they can provide the preventative maintenance as describe in the SOW.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Any additional facts apply.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Research Coordinator

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

NCO 17

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

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b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief BOS Team, NCO 17