P03 FAR 13.5 Sole Source Justification 5-2-2025_Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 4

REVISION: 01

Acquisition ID#: 36C252-25-AP-1526

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C252-25-AP-1526

1. Contracting Activity: Department of Veterans Affairs, Great Lakes Acquisition Center

(GLAC), 115 S 84th Street, Milwaukee WI 53214-1476, in support of VISN 12 Windows 11 Upgrade.

2237’s#: 556-25-2-2993-0077, 695-25-2-969-0037, 578-25-2-969-0107, 585-25-2-969-0060, 537-25-2-969-0100, 676-25-2-969-0073, 607-25-2-969-0046, 550-25-2-985-0083

Contract performance shall take place at the following Medical Centers and Community Based Outpatient Clinics listed below:

Site Name Address City State Zip Code

Captain James A Lovell Federal Health Care Center 3001 Green Bay Road North Chicago IL 60064

Clement J. Zablocki VAMC 5000 W. National Ave. Milwaukee WI 53295

Appleton VA Outpatient Clinic 10 Tri-Park Way Appleton WI 54914

Green Bay VA Clinic 2851 University Avenue

Green Bay WI 54311

Edward Hines, Jr. VAMC 5000 South 5th Avenue Hines IL 60141

Iron Mountain VAMC 325 East H Street Iron Mountain MI 49801

Jesse Brown VA Medical Center 820 S. Damen Ave. Chicago IL 60612

Crown Point VA Outpatient Clinic 9301 Madison Street Crown Point IN 46307

Tomah VA Medical Center 500 E. Veterans Street Tomah WI 54660

VA Illiana Health Care Center 1900 E. Main Street Danville IL 61832

Peoria VA Outpatient Clinic 7717 North Orange Prairie Road

Peoria IL 61615

William S. Middleton Memorial Veterans Hospital Pharmacy 2500 Overlook Terrace Madison WI 53705

Effective Date: 11/15/24 Page 2 of 4

Acquisition ID#: 36C252-25-AP-1526

Rockford VA CBOC 816 Featherstone Road Rockford IL 61107

2. Nature and/or Description of the Action Being Processed: This procurement is for a brand name only acquisition in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

This is a justification and approval for a new requirement to procure a Windows 11 Upgrade for VISN 12 Medical Centers and Community Based Outpatient Clinics. The total estimated value is $501,424.83. The estimated period of performance is October 2025– October 2030.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The VISN 12

VAMCs/CBOCs requires the purchase of an Windows 11 Upgrade with its requested accessories. VISN 12 healthcare facilities are moving away from Windows 10 OS, which is set to have its Microsoft support expired by October 14th, 2025. This move will require systems running Windows 10 to be upgraded to a current Microsoft OS, Windows 11 LTSC (Long Term Servicing Channel). ScriptPro's comprehensive, integrated, and automated software solutions support pharmacy operations and financial management at any scale. ScriptPro automation is cost effective, dependable, space efficient allowing staff to focus on serving patients and growing the pharmacies operations. ScriptPro USA, Inc. solutions are engineered to ensure accuracy, save time, and increase patient satisfaction. Therefore, ScriptPro USA, Inc.

is the only manufacturer that can fulfill VISN 12 requirements.

In addition, this is a Windows 11 upgrade, and no other vendors can provide such systems because the Windows 11 system is integrated and proprietary to the ScriptPro USA, Inc.

monitors currently being used within the facility.

This Windows 11 Upgrade plays an integral role in the optimized high-quality treatment of patient care. These upgraded systems will keep standardization within the facility as well as provide cost savings to the federal government.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or

Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security

Effective Date: 11/15/24 Page 3 of 4

Acquisition ID#: 36C252-25-AP-1526

( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Overall, searches were conducted for similar contract actions to a Windows 11 Upgrade. No small business partners could be found for distribution of the Windows 11 Upgrade. There is no other Windows 11 system in the market other than ScriptPro USA, Inc. that can fulfill the requirements of the existing VISN 12 sites. These upgraded systems will keep uniformity and standardization within the VISN 12 sites.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: According to OEM ScriptPro, USA, Inc. there are no other vendors that can meet the requirement. Windows 11 Upgrade is proprietary to ScriptPro USA, Inc. ScriptPro USA, Inc. is the only source known to meet the requirement. Also, CS posted an Intent to Sole Source from 03/17/2025-03/28/2025 with one (1) response received from ScriptPro USA, Inc.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Competition is restricted on this procurement based on this requirement being a new system and only one responsible source and no other supplies or services will satisfy agency requirements.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research Findings: A VetCert search under NAICS code “541519” provided four thousand-seven hundred and forty-nine (4749) certified SDVOSBs.

A search on GSA Advantage using part number “1000 Workflow Platform Server” resulted in several vendors, though they do not appear to meet the requirements.

According to OEM ScriptPro USA, Inc. there are no other vendors that can meet the requirement. Windows 11 Upgrade is proprietary to ScriptPro USA, Inc. ScriptPro USA, Inc.

is the only source known to meet the requirement.

CO performed a search on Dynamic Small Business Search (DSBS) using keywords” 1000 Workflow Platform Server” and NAICS “541519” which resulted in zero (0) possible small business vendors that could meet the requirement.

Intent to Sole Source was posted from 03/17/2025-03/28/2025 with one (1) response received from ScriptPro USA, Inc.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: No, FITARA is not needed for this requirement.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: OEM ScriptPro USA, Inc.

Effective Date: 11/15/24 Page 4 of 4

Acquisition ID#: 36C252-25-AP-1526

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

STEVE MARCOUS Date

CLINICAL SYSTEMS ENGINEER

VISN 12 OSCAR G. JOHNSON VA MEDICAL CENTER

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

STEVEN MACDONALD Date

NCO12 CONTRACTING OFFICER

VISN 12 GREAT LAKES ACQUISITION CENTER

b. One Level Above the Contracting Officer (Required over SAT but not exceeding

$750K): I certify the justification meets requirements for other than full and open competition.

JIM HEDMAN Date

NCO12 EQUIPMENT BRANCH CHIEF

VISN 12 GREAT LAKES ACQUISITION CENTER

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