P03. SSJ Welch Allyn Vital Signs.pdf

VHAPM Part 813.106 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-20-AP-3016

1. Contracting Activity: Department of Veterans Affairs, VISN 04, Pittsburgh VA Healthcare System, University Drive C, Pittsburgh, PA 15240. PR 646-21-1-233-0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The estimated value of the proposed action is

The VA Pittsburgh Healthcare System (VAPHS) has a new requirement for brand name Welch Allyn Vital Signs Monitors with peripheral equipment. This equipment is needed to replace the Welch Allyn Vital Signs Monitors that are currently being utilized that have reached their life expectancy and to provide additional Vital Signs Monitors to ensure equipment standardization.

The requested items are as follows:

Description Stock Number Qty

License 1000981 29

Connex Premium Service Support Agreement

S3-Premium-CS 1

Welch Allyn Connex Spot Monitor 75CE-B 29

Mobile Work Surface 7000-MWS 29

Barcode Scanner 7000-916HS 29

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This requirement is for the purchase of brand name Welch Allyn Vital Signs Monitors and Peripheral Equipment to ensure continuity of operations, staff competency, and biomedical engineering maintenance and repair. Currently VAPHS utilizes Welch Allyn Vital Signs Monitors and Welch Allyn roll stands throughout Pittsburgh VA Healthcare System and requires the replacement of units that have reached end of life (EOL) and requires additional units to meet standardization requirements.

Previous standardization throughout the facility did not include provisions for providing a Welch

VHAPM Part 813.106 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

Amanda L. Digitally signed by Amanda L.

Williams 668224

Williams 668224 Date: 2020.05.28 17 05:06 -04'00'

Donna L. Digitally signed by Donna L. Toliver 319931

Toliver 319931 Date: 2020.05.28 16:49:50 -04'00'

Darlene Seminko Digitally signed by

1648180 Darlene Seminko 1648180 Date: 2020.05.28 21:42:04 -04'00'

Allyn Vital Signs Monitor and roll stand for each patient exam room. In order to facilitate patient care in any given Medicine Service Line (MSL) clinic exam room, all clinic rooms are now required to be equipped with a Welch Allyn Vital Signs Monitor as well as a roll stand with basket for ease of maneuvering within the confines of the exam room. The Welch Allyn monitors are compatible with the VA’s current computer system which will allow transmission of patient results directly into the patient chart eliminating transcription errors. The purchase of the Welch monitors will resolve the current safety issue. Also, the monitors use tympanic thermometers that do no cross a mucus membrane and meet Infection Control compliance. The replacement of EOL equipment and continued standardization promotes repeatable, sustainable, and reliable outcomes in patient care, as well as safe continuity of use by the healthcare provider familiarity of equipment ensuring accurate vital signs.

4. Description of market research conducted and results or statement why it was not conducted:

A narrowed search on Vendor Information Pages (VIP) was conducted using key words Welch Allyn which returned 5 SDVOSB/VOSB results, a request for information email was sent to vendors. Also, a sources sought was posted to contract opportunities and returned 6 SDVOSB’s, 2 SB’s and 1 Unknown Business responses. 6 vendors have been determined capable of providing the requested items. It has been determined that two or more SDVOSB’s do not meet the four-prong test under the non-manufacturer rule eliminating a set aside for only SDVOSB’s. All potentially relevant Federal Supply Schedules were reviewed and resulted in finding 1 of the 5 CLINS on non-mandatory GSA/NAC schedules. Procurement history was reviewed on FPDS and resulted in finding 109 results for the same or similar items, the most recent awards were divided between open market and FSS orders and many of the procurements utilized NAICS code 339112. A brand name only combined synopsis set aside for Small Businesses will be posted to contract opportunities to promote maximum competition.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Amanda Williams Donna Tolliver Contracting Specialist, NCO4 Contracting Officer, NCO4

Darlene Seminko Branch Chief, NCO4