P03. SSJ Ellex Eye Cubed_Redacted.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-21-AP-2347

1. Contracting Activity: Department of Veterans Affairs, VISN 04, Corporal Michael J. Crescenz Philadelphia VA Medical Center, 3900 Woodland Ave. Philadelphia, PA 19104. PR# 642-21-2-315- 0130.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This is a new requirement for the purchase of brand name Ellex Eye Cubed Ultrasonic Scanning existing Eye Cubed system that has exceeded its life expectancy and has been deemed obsolete.

The equipment comprises of the following:

ITEM # DESCRIPTION/PART NUMBER QTY

1 Eye Cubed V4 Console 1 2 A-Biometry A-Scan Probe 1 3 B-10MHz Posterior Segment Probe 1 4 U-40MHz UBM Wide Field Anterior Segment 1 5 DiCoM 1 6 Eye Cubed Cart SI 1 7 Spare 10MHz B-Probe 9 8 Spare 40MHz B-Probe 1 9 Spare Biometry A-Probe 9

10 Immersion Shell Adult 15 11 ClearScan Immersion Bags for 40 MHz Probe 2

The total estimated value of the proposed action is

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Ellex inc., Original Equipment Manufacturer (OEM) has discontinued support of the V3 Eye Cubed Diagnostic Ultrasound that is currently utilized at the Philadelphia VAMC. Due to the age of this system, the components have become obsolete and are no longer available and an upgrade is needed. The Medical Center is requesting to upgrade to the V4 Eye Cubed Ultrasound Machine. This equipment integrates with the electronic medical record system which allows staff to upload images and assign current scanning note titles.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

The Eye Cubed equipment allows increased resolution over previous technology, thus increasing diagnostic value. It enhances surgical outcomes and obtains multiple sets of data at one acquisition point. It has the capacity to also aid in the treatment and management of many nonsurgical cases.

Being able to obtain the most advanced data allows providers to serve VA patients to the highest standards and decreases outside referrals.

The Eye Cubed V4 Ultrasonic Scanning and Digital Imaging equipment is used to obtain crucial views of the posterior and anterior segments of the retina, cornea, iris, ciliary body, crystalline and intraocular lens more clearly. It allows for the capability to do standardized echography of an ocular tumor unlike other ultrasounds on the market. This determines the tissue sensitivity of a tumor which will ultimately lead to proper diagnosis and treatment. This unit has real time video which can be edited and stored. The machine offers customizable configurations of A-Scan and B- Scan modes that made the device suitable for retinal specialists as well as anterior segment surgeons. The unique amplifier and probe design of the Eye Cubed provides the highest signal-to-noise ratio allowing the imaging to be the highest resolution for diagnosis for ocular disease and is one of the most fundamental diagnostic tools in ophthalmology.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted by performing searches on VIP, BetaSam, NAC, SAC and GSA. Ellex, Inc. OE< (SMALL Business) for the Eye Cubed product line has a schedule, however they do have authorized Service-Disabled Veteran Owned Business (SDVOSB) distributers/resellers.

NAICS code 334510 which returned 0 results.

A search was conducted on BetaSam for Ellex Eye Cubed. This resulted in locating a recent sources sought in which the CS was contacted by email to determine possible distributors/resellers and the list below was provided. The OEM was also contacted and confirmed this list.

Bravo Inc. (SDVOSB) Corps Medical Supply, LLC (SDVOSB) DGA Medical (SDVOSB) provided authorized distribution letters.

Federal Supply Schedules were reviewed, and the requested items were not located on a mandatory contract.

-prong test under the non-manufacturer rule and a non-manufacturer waiver exists for the associated NAICS 334510. A brand name only combined synopsis set aside for Service-posted to contract opportunities.