P03. Sole Source Justification.pdf

Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 3 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-1867

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C263-25-AP1867

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office

23, located at 437 Fargo, ND, in support of VISN 23 VA Health Care System at Fargo VA Medical Center 2101 Elm Street North, Fargo, ND 58102-2417

2237 No: 437-25-2-7712-0013

2. Description of Action:

This action is a new requirement and requests approval for a firm-fixed-price Delivery Order through Olympus on a VA National Acquisition Center (NAC) contract for VA Fargo Health Care System for Endoeye Flex 10 Videoscopes. These items are available on FSS Schedule 36F79721D0168.

Order against: FSS Contract Number: 36F79721D0168 -There is a current contract in effect that expires on 12/31/2026.

Name of Proposed Contractor: Olympus America Street Address: 3500 Corporate PKWY City, State, Zip: Center Valley, PA 18035 Phone: 484-896-5833

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 73,323.29

30 Days of ARO, as explained in the NAC Contract

The endoeye is used for visual examination and treatment of the organs/structure of the body.

Part Description Quantity Ext. Price

LTF-S190-10 LTF-S190-10 ENDOEYE FLEX 10 VIDEOSCOPE 3 $58,888.89

LTF-S190-5 LTF-S190-5 ENDOEYE FLEX 5 VIDEOSCOPE 1 $18,134.40

TRADE-IN-

OLYMPUS

LTF-S190-10 ENDOEYE FLEX 10 VIDEOSCOPE, SERIAL

2943811

1 ($1,805.00)

VHAPG Part 808.405-6 Limiting Sources Page 2 of 3

Acquisition ID#: 36C263-25-AP-1867

TRADE-IN-

OLYMPUS

LTF-S190- ENDOEYE FLEX 10 VIDEOSCOPE, SERIAL

#2025009

1 ($1,805.00)

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority:

The Olympus Endoeye videoscope is part of the Fargo standard operating procedure. Since the equipment is standardized it can be utilized by several departments for that department’s specialized treatment. This reduces the need for training and is safer for patient care. The VA does not have to purchase special steriziation equipment. The same equipment can be used to sterilze all Olympus videoscopes. The requested product is an integral repair part or accessory compatible with existing equipment. It was found the Endoeye is is fully autoclavable, others are not. This can contribute to significant cost savings over chemical sterilization method.

https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6

VHAPG Part 808.405-6 Limiting Sources Page 3 of 3

Acquisition ID#: 36C263-25-AP-1867

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Alberta Mickells Dennis Salmonsen Contract Specialist Contracting Officer

NCO23 / SST2 NCO23 / SST2

https://www.acquisition.gov/far/part-6#FAR_6_303