P03. JA FAR 8 Emergency Steris V-Pro Sterilizer_Fargo_Redacted.pdf

Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-0870

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C263-25-AP-0870, Purchase Request: 437-25-1-7712-0001.

(1) Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office, 1303 5th St. Suite 300, Coralville, IA 52241.

Organizational Activity: Fargo VA Health Care System, 2101 Elm Street N. Fargo ND 58102

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

Order against FSS Contract Number V797D-60613.

Name of Proposed Contractor: Steris Corporation

Street Address: 5960 Heisley Rd.

City, State, Zip: Mentor, OH 44060-1834 Phone: 701-371-1780

(3) Description of Supplies or Services:

The estimated value of the proposed action is:

This is a Urgent procurement for two Steris Brand V-Pro maX 2 Sterilization systems which are essential to the hospital.

The equipment will be able to perform Cleaning, Disinfection, and Sterilization of essential reusable medical devices. This equipment provides effective and efficient sterilization, safeguarding the health and safety of patients.

VP50002101 V-PRO MAX 2 STERILIZER 2 $ $

SE6000962 INSTALL LARGE H2O2 STERILIZER 2 $ $

SE6009621 DEINSTALL H2O2 STERILIZER 2 $ $

TRADE;EGACYVPRO TRADE-IN 1 $ $

SUBTOTAL (Products)

VHAPG Part 808.405-6 Limiting Sources Page 2 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-0870

(4) Identify the Authority and Supporting Rationale:

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays.

This is an emergency order as a result of unusual circumstances. The Fargo VA Medical Center currently owns and uses two V-Pro Sterilization machines. Both of the machines are simultaneously experiencing operating issues and need to be replaced as the Medical Center is unable to use either one.

As stated above, the equipment performs Cleaning, Disinfection, and Sterilization of essential reusable medical devices. This equipment provides effective and efficient sterilization, safeguarding the health and safety of patients. Having the only two machines in non-operable condition leaves the VA in need of immediate replacements. The urgency of the current circumstance does not allow the time needed for normal competitive procedures or the ability to consider a different brand.

Additional information:

This Steris Brand equipment pairs with Steris ConnectAssure Technology data export software, which enable the processor to facilitate data transfer between all devices. Access to the ConnectAssure software and the licensing is purchased by the VA VISN 23. ConnectAssure monitors the SPS equipment, including performance data, alarm logs, cycle data, service parts and maintenance history. ConnectAssure is proprietary to Steris. The system helps to maximize response time and alerts technicians to problems. This results in less down time and helps to keep the department functioning. It would be a significant hardship to the Government if the entire system had to be replaced with another program instead of just replacing the two needed pieces of equipment.

VA VISN 23 already has a service contract with Steris for Steris equipment which this equipment will fall under. Purchasing these two replacements would forego the need to procure another service agreement for a different brand of equipment which would duplicate costs not expected to be recouped through competition.

The Steris company provides trade-in credit for the old equipment which the VA will utilize.

For all of the reasons stated above, in order to limit delay which could negatively impact patient care, the VA will award this order as an emergency sole source order to the OEM, Steris.

VHAPG Part 808.405-6 Limiting Sources Page 3 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-0870

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

The requirement is available via the Steris Corporation contract V797D-60613,which has been determined to be fair and reasonable. In accordance with FAR 8.405-4, the Government is requesting a price reduction.

Additionally, the current non-operable equipment will be de-installed and the new replacement equipment will be installed by Steris technicians whose experience and training supports the VA’s effort to reach resolution in the most efficient manner.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Initial market research located only One source on FSS/VA NAC for the required equipment;

Steris Corporation. Once the Urgent character of the procurement was confirmed, additional market research was stopped and the effort to procure the needed equipment as fast as possible became the mission.

(7) Any Other Facts Supporting the Justification:

Email from the OEM confirm the equipment is produced domestically and is Buy American Statute compliant.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

The VA continues to monitor the market and will continue to perform market research and use competitive procedures for requirements that aren’t atypical as this emergency procurement is.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

VHAPG Part 808.405-6 Limiting Sources Page 4 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C263-25-AP-0870

SIGNATURE DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contract Officer Service Supply Team 2 Network Contracting Office 23

One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief Service Supply Team 2 Network Contracting Office 23

JILL NELSON

Digitally signed by JILL

NELSON

Date: 2024.12.05 08:54:48 -06'00' 12/5/24

Jill Nelson Chief, SPS ADPC/SPS

Fargo VA Healthcare System

JOSEPH

BENNETT

Digitally signed by

JOSEPH BENNETT

Date: 2024.12.05 13:09:08 -06'00'

Joseph Bennett

12/4/24

CURT

LAROSE

Digitally signed by CURT

LAROSE

Date: 2024.12.05 13:39:53 -06'00'

Curt LaRose

12/5/2024