P03.JA.Shelving Units.2A ds.pdf

DEPARTMENT OF VETERANS AFFAIRS

BRAND NAME JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C244-22-AP-5498

1. Contracting Activity: Department of Veterans Affairs, VISN 4, Pittsburgh Healthcare System, Heinz Campus, 1010 Delafield Road, Pittsburgh, PA 15215. PR: 646-22-3-123-0112.

2. Nature and/or Description of the Action Being Processed:

This procurement is for Specialized Storage for Clean rooms for 2A newly renovated unit in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR

13.501 Special Documentation Requirements. Pittsburgh VAMC is purchasing Brand Name Specialized Storage Systems for Heinz Campus, Building 51. 2A Patient Unit. The units are designed with Microban antimicrobial product protection. VA Logistics has replaced shelving in most areas to the Metro Max I System per Infectious Control due to its corrosion resistance and cleanability.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Metro Max I System, Additional Metro Max I system is needed to accommodate the 2A renovation including labor support to install the new furniture. These unites have replaces shelving in most areas in the facility to the Metro Maxi I systems for infections control reasons due to its corrosion resistant and cleanability. The Metro Max I system is a High Density with overhead track / Standalone units with Corrosion resistant steel posts, Polymer Shelving with Stainless Steel Corners, Removable Shelf Mats, they can adjust by 1” increments, hold up to 1000 lbs per shelf, and a have microban antimicrobial clean design. These qualities are vital for the facility because they allow the products on the self to be neatly maintained expanding their shelf life. The Metro Max I system has a sole manufacture with 3 sources for purchase from the VA . Upholding the existing brand ensures continuity for the staff currently trained on this system and ensures a smoothly functioning, organized supply chain process.

The estimated value of the proposed action is $81,448.29

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement.

Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7M under

FAR13.5

( ) Authorized or Required by Statute

( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This is a brand name justification in support Items Peculiar to One Manufacturer, in order to provide compatibility with existing shelving throughout the hospital. The Pittsburgh Medical Center has maintained Metro Max I Systems products for most Supply Storage rooms within the facility to meet/exceed the VA infections control standards with the Microban and polymer Finish. These storage shelves are utilized throughout most of the hospital. Purchasing the Metro Max I System brand will maintain consistency with existing product as well as provide a cohesive and familiar system for the users. The following cost savings opportunities and efficiencies are expected with the limitation of brands for this acquisition:

• By adding to an existing inventory of modular components, the facility will experience a reduction in the time and effort required to plan, coordinate, and accomplish required rack reconfigurations, to include labeling, resulting in an overall cost savings to the Government with respect to labor required to make the needed changes.

• The design of the required furniture is modular and easily reconfigurable. The Metro Max I System manufactured goods are directly compatible and interoperable with the existing furniture and functionality currently utilized at Pittsburgh VAMC. The interoperability allows for potential reconfigurations in the future, as staffing needs or location needs within the Medical Center may change, without having to purchase new items. Furthermore, this allows for uninterrupted provider operations directly related to Veteran patient care. The Government’s requirement could potentially be met with a number of disparate modular storage systems; however, utilizing multiple systems would adversely affect VAMC operations and impact the overall quality of Veteran patient care. Therefore, no other modular storage system components can meet Pittsburgh’s VAMC’s current infrastructure.

Failure to acquire the components mentioned above would disrupt facility-wide continuity in the Medical Center

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

List of SDVOB’s & Women Owned sources has been supplied by items are not sold on GSA, they are considered Open Market and will be solicited on Beta.SAM. The Metro Max I system has a sole manufacture with 3 authorized distributors for purchase by the VA

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The cost of this acquisition is anticipated to be fair and reasonable based upon expected and adequate price competition as evidenced by multiple responses received.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was completed on prior orders made by Logistics, this order is following their standards.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Natural Office Furniture, Burke & Michael, Workscape, Inc.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

The current specification and design restrictions of product prevent a change in requirements.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Rochelle Landowski Interior Designer

VAPHS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Ronald Kline Contracting Officer NCO4, Commodities 3

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Dan Shea Branch Chief

NCO4, Commodities 3 http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx