P03. FAR 13.5 Sole Source Justification - Over SATs_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Acq-Plan 36C247-24-AP-2890 PR# 509-24-4-175-0052

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DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C247-24-AP-2890

1. Contracting Activity: Department of Veterans Affairs, VISN 07, Charlie Norwood Department of

Veterans Affairs Medical Center (509), 950 15th Street, Augusta, GA 30904-2604 2237# 509-24-4-175-0052

2. Nature and/or Description of the Action Being Processed: This procurement is for Circle CVI software subscription update , license, training, and maintenance. Service allows facility to recapture the cardiac MRIs to be preformed and interpreted in the radiology department. The Circle Evergreen Evolve (CVI42) is a comprehensive reading and reporting software solution that encompasses both Cardiac MR and CT along with fully automatic Quantitative Perfusion, 4D flow, myocardial Strain, Electrophysiology and Interventional Planning on a single platform.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Charlie Norwood Medical VA Medical Center requires subscription service, upgrade, and integration maintenance to CVI42 package to expand and improve patient care for cardiac MRI for Radiology Services.

Period of Performance:

Base Year: September 1, 2024 – August 31, 2025 $63,536.00 Option Year 1: September 1, 2024 – August 31, 2025 $45,387.10 Option Year 2: September 1, 2024 – August 31, 2025 $49,925.81 Option Year 3: September 1, 2024 – August 31, 2025 $54,918.39 Option Year 4: September 1, 2024 – August 31, 2025 $60,410.23 Total Estimated Cost: $274,177.53

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

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5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Circle Cardiovascular Imaging offers several unique advantages over limited 3rd party cardiac MRI post processing vendors. the CV42 the VA facility physicians for MRI procedures and training. This training is vital to the implementation of cardiac MRI services. Having consistent software for training is critical to Patient risk mitigation; which leads to patient safety.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The radiology department conducted market research and Circle Cardiovascular Imaging is the only capable source to offer CVI42 software upgrade, training, and maintenance. The selected trainer for this service is experienced in cardiac MRI using the circle evergreen software. The training and technicians are considered experts in this field and requires this software to train the staff radiologist clinicians on this service.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost of $274,177.53 is deemed fair and reasonable based on the Independent Government Cost Estimate (IGCE).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Limited Market Research Conducted as circle Cardiovascular Imaging is the only vendor who develops, markets, sells, and supports CVI42 proprietary medical imaging software and hardware products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Circle Cardiovascular Imaging Inc, Melissa.Weisel@circlecvi.com, Account Sales Executive

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The radiology department will continue to conduct research to located vendors who offer cardiac MRI imaging software that can meet imaging standards and patient needs as determined by service radiologists.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Timothy Mattison Date Service Chief Imaging Charlie Norwood VA Medical Center

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13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Joseph E. Horn Date Contracting Officer

RPO-E NCO-7

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Millicent Ball Date Branch Chief Supply/Service Team 4

RPO-E NCO-7